Staff Management, Facility

Facility Administrative Assistant

Job Title: Facility Administrative Assistant

Location: Marshall TX

Department: Human Resources

Reports To: HR Manager

Job Summary: The Facility Administrative Assistant will provide comprehensive administrative support to various departments within the plant including Human Resources Quality Assurance Safety Plant Management and Engineering. This role involves managing daily administrative tasks coordinating events maintaining records and assisting with employee engagement activities.

Key Responsibilities:

Daily Tasks:

• Perform daily mail checks for HR.
• Manage termination mail outs.
• Organize and maintain all employee documents.
• Assist employees with applications (WellRight ADP Workday).
• Assist with early morning shift rotations and meetings.

Weekly Tasks:

• Send weekly reports on callins.
• Check in on new hires twice a week.
• Assist with supervisor touchpoint meetings.
• Pay invoices.
• Order supplies for various departments.

Monthly Tasks:

• Prepare and deliver safety presentations of the month.
• Assist with employee engagement needs and events.
• Help maintain HR training records.

AsNeeded Tasks:

• Manage apartments and relationships (Harvest Creek & Landmark).
• Maintain the master discipline log for attendance and performance.
• Assist with new hire orientation.
• Assist all departments with visitor arrangements (swag food setting up rooms).
• Support the SharePoint project.
• Assist with setting up job fairs.
• Make reservations for visitors.
• Assist HR team members with benefit signups (Health screenings WellRight etc.).
• Coordinate food and catering needs.
• Assist with departmental events (Safety Week Quality Awareness).

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (MS Excel and MS Word in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problemsolving skills.
• Strong organizational skills with the ability to multitask.
• Excellent written and verbal communication skills.

Working Conditions:

• This position is based in a plant environment.
• The role may involve early morning or late evening shifts to accommodate plant operations.

Prysmian as an Equal Opportunity Employer aims to attract and recruit individuals with diverse backgrounds skills and abilities. We strongly believe that diversity brings significant value at all levels of the organization increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity Equity and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture Prysmian is committed to the development of an organization that prioritizes talent where people feel respected included and free to fully express their potential just as they are.

All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race ethnicity religion nationality origin citizenship status socioeconomic status age sex gender identity or expression sexual orientation marital status disability military service or veteran status pregnancy parental leave medical conditions or any other characteristic protected by applicable federal state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.

Visit our DE&I Page to learn more about Prysmians commitments.

Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview please contact us at .

Experience:

Staff IC