Construction Contracts Administrator
Construction Contracts Administrator
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Job Description
Company Snapshot:
One of theMOSTestablished GCs in the MidTn area is holding conversations with interested Project Administrators for their multifamily / commercial projects in the area. They are looking for a longterm culturefit and someone with a positive attitude that enjoys helping fellow staff members & subcontractors facilitate the best experience to their clients. They provide incredible benefits & compensation in addition to a very fun flexible yet professional working atmosphere.
If you would be open to learning more about this great company & this opportunity please read on!
Roles and Duties:
The Project Contracts Administrator is an integral part of the project management and accounting team.
This person will be responsible for daytoday details of issuing all Subcontracts Subcontract Change Orders Purchase Orders as well as assisting the preconstruction and project management teams with issuing Owner AIA Contracts and Owner Change Orders.
Essential Activities:
Responsible for compiling reviewing and issuing all subcontract packages as well as all subcontract change orders and
supplier purchase orders for all construction projects in accordance with internal procedures.
Responsible for entering all subcontracts and purchase orders in accounting software and ERP integration
Point of contact for subcontractors & vendors to facilitate subcontract markups and negotiation as well as working with
Project Managers & Accounting to approve any changes to the Hardaway standard documents
Familiar with AIA A102 and A201 contract documents
Ability to follow company SOPs to produce accurate and consistent subcontract agreements change orders andpurchase orders
Attend project kickoff meetings and review contracts for financial matters such as billing requirements change orderprocedures allowable markups fee structure and retainage requirements
Work with Project Managers to verify job setup information gather listing of potential subcontractors and work with
Project Coordinator and Insurance Manager to ensure all new subcontractors are setup and initial licensing andTradeTapp submissions are complete
Gathering risk management documentation such as bonds risk mitigation compliance insurance certificates and
subcontractor default insurance on a timely basis to avoid delays in owner or sub billings
Contacting subcontractors and vendors while pursuing initial and annual updates to compliance data
Qualifications Needed:
3 years construction administration experience preferred
Notary or willing to become a notary
A thorough knowledge of standard contract terms
Basic understanding of construction process and purchasing and supply chain procedures
Intermediate to advanced computer literacy including proficient in Microsoft Word and Excel
Vista Viewpoint Sage Procore software or equivalent ERP experience desired
A passion for excellence in customer service
Problemsolving and analytical skills
Ability to take ownership of projects with highquality on time results
Strong communication time management organizational skills and attention to detail
Ability to work independently take initiative set priorities and see projects through to completion
Required Experience:
Unclear Seniority
Employment Type
Full-Time
