Development Operations Coordinator
Development Operations Coordinator
Posted on :
03-05-2025
Employer Active
1 Vacancy
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Job Description
Responsibilities:
Database & Donor Management
- Serve as the primary manager of donor database ensuring accurate recordkeeping and gift processing. Create and manage database processes
that track
donor activities.
- Provide administrative management of all Montrose Center
donor groups managing staff relationship leads updating membership lists monthly tracking solicitation of renewals preparing reports etc.
- Create and implement annual donor renewal processes including scheduling and preparing pledge invoices and ensuring the collection of all gifts.
- Complete acknowledgement letters for all donors according to team protocols
for timeliness and ensure thank you letter templates are updated annually.
- Serve
as donor prospect research specialist and implement new prospect research process.
- Build and implement donor portfolio system creating new data mechanisms for reporting officer and donor activity.
- Serve as development volunteer lead for special events stewardship events and corporate volunteerism.
- Manage benefits for corporate/foundation sponsorship
and Montrose Society membership.
Event/Campaign Support
- Support annual special events as needed including managing reservations and registration ordering/packing supplies etc.
- Manage donor mailings including pulling lists creating letters/labels and coordinating volunteers for mass mailings.
- Provide
communication events support by creating/scheduling eblasts
based on event timeline and internal deadlines.
- Support online annual fund campaigns creating and sending eblasts as assigned.
Administrative/Operations
- Serve as lead development liaison for Finance and HR.
- Provide primary administrative support for development team including staff training scheduling correspondence and internal coordination along with special projects designated by development leadership.
- For new development team members schedule onboarding and create/provide new hires their first week schedule in advance.
- Collaborate with finance teams on budget management and reporting.
- Create an improved
financial reconciliation process
incorporating the finance team and bestaudit practices.
- During annual audit work with finance team to provide needed reports and requested documentation for auditors.
- Prepare revised plan for monthly quarterly annual development reports as assigned.
- Complete corporate and grant gift acknowledgment and outcome reports as assigned.
- Process inkind donation requests and internal payments or team expenses.
- Represent the Montrose Center at community networking events andbenefit check presentations as assigned.
- Strong understanding of LGBTQ issues and commitment to fostering an inclusive environment that affirms and supports LGBTQ individuals.
Skills and Qualifications:
- Two years of professional experience in development administration or finance preferred but not .
- Bachelors degree in English Journalism Communications Business Public Administration Public Health or other relevant field.
- Strong organizational project and time management skills. Attention to detail is a must.
- Proficiency with Microsoft Office and donor database CRM software Salesforce preferred.
- Demonstrates written and communication skills to engage
with stakeholders and donors effectively.
- Ability to work under short deadlines
- Access to reliable transportation a current Texas Drivers License and auto insurance.
Equal Opportunity Employer
It is the policy of the Montrose Center to recruit hire train compensate and promote staff members on the basis of merit and without discrimination on the basis of age sex race national origin disability religious preference marital status parental status pregnancy political affiliation or belief sexual orientation or gender identity or expression.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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