Parish Venues Event Manager
Parish Venues Event Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Employment Status: Full Time / 40 hours/week
FLSA Status: Exempt / Salaried
Work Schedule: Generally 8a 5p Mon. Fri. with some nights and weekends as necessary
Reports to: Director of Parish Operations
FullTime Benefits may include:
- Paid Holidays/Holy Days (vary by location)
- 403(b) Retirement
- 401(a) Pension Plan
- Medical Dental Vision Life
- Employee Assistance Program
- Shortterm/Longterm Disability
Essential Functions:
1) Work with clients and parish staff/volunteers to coordinate all Parish venue events meetings and receptions based on the needs and goals of each client.
a. Secure dates within Parish calendar provide contracts rules and regulations and process client payments for use of Parish venues primarily Cana Ballroom St. Anthony Hall and Gym
b. Manage linen inventory and coordinate with cleaning vendor.
c. For parishsponsored events ensure proper kitchen training paper goods and serving supply is provided to volunteers.
2) Professionally advise and assist clients with vendor logistics/delivery timeline and plan layout/setup of the facility for events hosted in Parish venues.
3) Act as point person or assign staffing for clients and vendors during an event and administer policies and timelines for each event in relation to the facility. This includes taking incoming calls and responding to emails.
4) Hire train and manage Cana Ballroom Attendants.
5) Problemsolve onthefly as needed to ensure smooth and satisfactory resolution of unexpected situations during events.
6) Conduct afterevent evaluations to maintain and improve quality efficiency and client satisfaction.
7) Oversee inventories of all materials and supplies for Parish venues.
8) Manage cleaning of facilities for events in close coordination with Parish Facility Manager and cleaning vendor.
9) Provide monthly activity reports that include:
a) Calendar of Bookings
b) Monthly revenue and expense forecast
c) Conduct effective marketing and sales activity
d) Current Client List for Pending Events such as Weddings Business Events & Parishioners
The position is fairly autonomous and requires tremendous organizational skill and event management discipline excellent work ethic and organizational skills to successfully manage multiple venues and events. Candidate must have a strong commitment to the mission of St. Peter the Apostle Catholic Church and be in full communion with the Catholic Church. Must have good communications skills verbal and written. Excellent & proven public relations skills problem solver with attention to detail. The person must exercise courtesy to fellow employees parishioners and the general public. Must be able to plan and organize work effectively and efficiently. Proficiency in Microsoft Products including Word Outlook and Excel a must. Knowledge of computer technology is required. Must successfully pass a background and criminal history. Must have a clean neat appearance and professional demeanor.
Education and Experience
Must be a High school graduate bachelors degree preferred
Minimum three years of successful event and venue management including proven experience in growing client base and revenue. Must be willing to work flexible hours including evenings and weekends when needed.
This is not necessarily an exhaustive list of all responsibilities skills duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.
Required Experience:
Manager
Employment Type
Temp
