Communications Coordinator

COVID 19 OnCampus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in inperson University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Reporting to the Managing Director of the Carbon to Metal Coating Institute (C2MCI) the Communications Coordinator (Coordinator) is responsible for implementing key components of C2MCI strategic communications initiatives. The Coordinator develops implements and measures the success of communications products (print digital and web) and supports planning and organization of internal and external initiatives designed to increase the profile of the C2MCI and enhance the institutes external reputation. The Coordinator also provides administrative and planning support to the Managing Director C2MCI.

The Coordinator will also have a dotted line reporting structure to the Director of Research Promotion and Strategic Initiatives and will work closely with communications colleagues within the Vice Principal Research (VPR) and University Relations (UR) portfolios to support the promotion of Queens Research Centres and Institutes (RCIs) to internal and external stakeholders. In collaboration with colleagues in the VPR and UR the incumbent will ensure that products follow Queens communications and visual identity guidelines.

As a key member of the C2MCI the Coordinator will work closely with C2MCI VPR and UR staff crosscampus stakeholders and external suppliers and vendors. The incumbent must thrive in a fastpaced environment and be able to adapt accordingly as new priorities arise.

The schedule for this position will occasionally require the incumbent to work outside normal business hours such as evenings and/or weekends. The job may occasionally require travel when conferences and other special events are outside Kingston and will need to adjust weekly work hours to meet program needs.

Job Description

KEY RESPONSIBILITIES:
In consultation with the Managing Director work with colleagues at the C2MCI and the research communications team to research recommend write edit and proofread content for C2MCI research communication channels including website research stories reports social media newsletter print materials PowerPoint presentations and event collateral
Collect analyze and synthesize data to support the C2MCI Managing Director in the development of documents including briefings speaking notes presentations reports and strategic plans for the C2MCI and other special projects related to the promotion of Queens RCIs
Support maintenance and updating of the C2MCI website and assigned RCIs digital platforms
Create and design printed and digital marketing materials adhering to Queens Visual Identity and Brand Standards
Edit online event video recordings and publish postevent digital content
In collaboration with colleagues coordinate the organization around internal and external events including booking event venues formatting and layout of event agendas promotion and reporting on event outcomes
In collaboration with colleagues provide communications and organization support for the C2MCI annual general meeting and special events for Queens RCIs
Coordinate with communications colleagues in VPR and University Relations to promote special events (e.g. public lectures)
Liaise and book freelance photographers and videographers for events and other initiatives
Provide administrative and planning support to the C2MCI Managing Director as required. This may include scheduling meetings and arranging travel
Undertake and implement special projects and other duties as assigned

REQUIRED QUALIFICATIONS:
University degree preferably in Marketing or Communications combined with previous experience (34 years) in communications marketing or a related field
Consideration may be given to an equivalent combination of education and experience
Demonstrated experience writing for various audiences (internal and external) on various platforms including web and social media
Experience with social media platforms (Facebook X Bluesky Instagram and LinkedIn required.)
Experience in graphic design and production with a familiarity of graphic/multimedia design tools and technologies (Canva and Adobe) considered an asset
Experience with website management (web development considered an asset.)
Knowledge of websites and social media best practices for usability accessibility and content delivery

SPECIAL SKILLS:

Exceptional organizational skills and the ability to coordinate large and complex projects
Experience in a university setting with knowledge of university procedures policies regulations is considered a strong asset
Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience
Ability to provide consultation and advice on nonstraightforward and/or complex issues.
Interaction with others typically requires interpersonal skills and the ability to understand and influence
Adapt messages to meet the needs of the intended audience.
Build relationships trust and credibility
Manage own work and may train and review the work of work study students and/or volunteers
Contribute to setting work priorities and direction supporting the team in achieving goals and objectives
Participate in project team meetings and develop individual project plans
Identify new problems and seek information and input to fully understand the cause of problems
Identify opportunities to improve the effectiveness and efficiency of work processes.
Draw logical conclusions and provide opinions and recommendations
Commitment to principles of equity diversity accessibility inclusion Indigenization and human rights for equity deserving groups
Willingness to promote equity diversity and inclusion in the workplace

DECISION MAKING:

Answer questions regarding communications strategies or redirect inquiries as necessary.
Make recommendations on communication strategies.
Recommend best way to communicate complex scientific information to various audiences.
Resolve problems as they arise and determine when to report on these actions to executives.
Ensure proper documentation and coordination of activities events and communications

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is committed to employment equity and diversity in the workplace and welcomes applications from women visible minorities Aboriginal Peoples persons with disabilities and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .