Senior Administrative Assistant Global Facilities and Operations Hybrid
Senior Administrative Assistant Global Facilities and Operations Hybrid
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant reports directly to the Vice President Corporate Real Estate and Operations
Key Duties and Responsibilities:
- Manages calendars for assigned personnel including meeting scheduling (both internal and offsite meetings) accepting/declining invites meeting prioritization securing conference rooms ordering catering and dayof logistical and administrative support
- Serves as a departmental resource for Vertexs internal technologies (i.e; Procurement SharePoint Concur Vertex U VLearn etc.
- Advises colleagues on the services provided for by Global Operations and aids in navigating employee through those service offerings or related information portals
- Coordinates activities between departments and/or outside parties
- Exchanges and integrates information from stakeholders into departmental reports
- Books flights/hotels completes expense reports and arranges team lunches/dinners and offsite meetings for assigned personnel
- Based on established departmental procedures prioritizes and addresses requests for appointments emails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
- Coordinates and helps prepare meeting materials including meeting agenda preparation/distribution collecting/printing meeting prereads minute or notetaking and assembling/editing PowerPoint presentations
- Processes group purchase orders invoices and contracts
- Assists with visitor registration including preregistering and escorting visitors
- Assists with the onboarding of new personnel into the department
Knowledge and Skills:
- Established knowledge of Microsoft Office products
- Advanced Power Point capabilities
- Proficient in Excel
- Developed time management skills and organizational skills to prioritize work and/or multitask
- Keen attention to detail
- Discretion to handle sensitive and confidential correspondence
Education and Experience:
- Typically requires high school or secondary school education
- Typically requires 2 years of administrative experience or the equivalent combination of education and experience
#LIAR1
#LIHybrid
Pay Range:
$38 $58Disclosure Statement:
The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors including skills competencies experience and other jobrelated factors permitted by law.
At Vertex our Total Rewards offerings also include inclusive marketleading benefits to meet our employees wherever they are in their career financial family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical dental and vision benefits to generous paid time off (including a weeklong company shutdown in the Summer and the Winter) educational assistance programs including student loan repayment a generous commuting subsidy matching charitable donations 401(k) and so much more.
Flex Designation:
HybridEligible Or OnSite EligibleFlex Eligibility Status:
In this HybridEligible role you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. OnSite: work five days per week onsite with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertexs Policy on Flex @ Vertex Program and may be changed at any time.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and nondiscrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry ethnicity disability veteran status genetic information sexual orientation marital status or any characteristic protected under applicable law. Vertex is an EVerify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager or contact Talent Acquisition at
Required Experience:
Exec
Employment Type
Full-Time
