Administrative Assistant II - Full-time
Administrative Assistant II - Full-time
Posted on :
02-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
02-05-2025
Job Description
At Virtua Health we exist for one reason to better serve you. That means being here for you in all the moments that matter striving each day to connect you to the care you need. Whether thats wellness and prevention experienced specialists lifechanging care or something inbetween we are your partner in health devoted to building a healthier community.
If you live or work in South Jersey exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14000 colleagues including over 2850 skilled and compassionate doctors physician assistants and nurse practitioners equipped with the latest technologies treatments and techniques to provide exceptional care close to home. A Magnetrecognized health system ranked by U.S. News and World Report weve received multiple awards for quality safety and outstanding work environment.
In addition to five hospitals seven emergency departments seven urgent care centers and more than 280 otherlocations were committed to the wellbeing of the community. That means bringing lifechanging resources and health services directly into our communities through ourEat Well food access program telehealth home health rehabilitation mobile screenings paramedic programs and convenient online scheduling. Were also affiliated with Penn Medicine for cancer and neurosciences and the Childrens Hospital of Philadelphia for pediatrics.
Location:
Lippincott 303 Lippincott DriveEmployment Type:
EmployeeEmployment Classification:
RegularTime Type:
Full timeWork Shift:
1st Shift (United States of America)Total Weekly Hours:
40Additional Locations:
Job Information:
Summary:
Provides general and advanced administrative secretarial and office support.
Ensures efficient office operation.
Researches a variety of information requests and responds accordingly.
Prepares reports and presentations.
Assists in the formulation of the department budget business plan and related planning functions.
Has regular contact with internal / external customers suppliers or employees.
Prepares and monitors invoices and office expense reports.
Has working knowledge of organization policies and department practices.
Leads work of other clerical or administrative support personnel on a project basis or as otherwise directed.
May assist in preparation and processing of dept. payroll.
Position Responsibilities:
Responsible for smooth operation of the office. Troubleshoot problems and resolve issues involving office workflow. Coordinate department events and administratively support special projects.
Screen phone calls and visitors routing them to the appropriate party. Has regular contact with internal / external customers suppliers or employees. Address and resolve routine inquiries.
Schedule appointments meetings conferences and maintain calendar(s). May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Make travel arrangements and maintain itineraries as requested.
Assist in the formulation of the department budget business plan or related planning functions.
Prepare office expense reports and monitor invoices. Select and interpret data to produce specialized reports. Prepare data for presentations and special projects. Process time sensitive material. May assist in preparation and processing of department payroll.
Maintain department records and files. Relay confidential information and often work with information of a sensitive nature. Process and/or maintain confidential or sensitive information.
Lead work of other clerical or administrative support personnel on a project basis as assigned or as necessary to ensure smooth office work flow. Assist in training clerical or administrative personnel. Fill in for other administrative support personnel on an asneeded basis.
Adapt developed procedures as assignments change; develop and adapt new office procedures as required by organizational changes or to ensure smooth office operation.
Position Qualifications Required / Experience Required:
35 years (see Required Education) executive secretarial or administrative support experience.
Computer user proficiency (ExcelWordPower Point Outlook Internet).
Excellent Communication skills (verbalwrittenlistening) in order to interact with employees at all levels and external clientele.
Advanced organizational skills ability to work proactively with changing priorities.
Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.
Required Education:
High School diploma and 5 years executive secretarial or administrative support experience.
OR
Business or Secretarial School and 3 yrs. secretarial or administrative support experience.
Provides general and advanced administrative secretarial and office support.
Ensures efficient office operation.
Researches a variety of information requests and responds accordingly.
Prepares reports and presentations.
Assists in the formulation of the department budget business plan and related planning functions.
Has regular contact with internal / external customers suppliers or employees.
Prepares and monitors invoices and office expense reports.
Has working knowledge of organization policies and department practices.
Leads work of other clerical or administrative support personnel on a project basis or as otherwise directed.
May assist in preparation and processing of dept. payroll.
Position Responsibilities:
Responsible for smooth operation of the office. Troubleshoot problems and resolve issues involving office workflow. Coordinate department events and administratively support special projects.
Screen phone calls and visitors routing them to the appropriate party. Has regular contact with internal / external customers suppliers or employees. Address and resolve routine inquiries.
Schedule appointments meetings conferences and maintain calendar(s). May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Make travel arrangements and maintain itineraries as requested.
Assist in the formulation of the department budget business plan or related planning functions.
Prepare office expense reports and monitor invoices. Select and interpret data to produce specialized reports. Prepare data for presentations and special projects. Process time sensitive material. May assist in preparation and processing of department payroll.
Maintain department records and files. Relay confidential information and often work with information of a sensitive nature. Process and/or maintain confidential or sensitive information.
Lead work of other clerical or administrative support personnel on a project basis as assigned or as necessary to ensure smooth office work flow. Assist in training clerical or administrative personnel. Fill in for other administrative support personnel on an asneeded basis.
Adapt developed procedures as assignments change; develop and adapt new office procedures as required by organizational changes or to ensure smooth office operation.
Position Qualifications Required / Experience Required:
35 years (see Required Education) executive secretarial or administrative support experience.
Computer user proficiency (ExcelWordPower Point Outlook Internet).
Excellent Communication skills (verbalwrittenlistening) in order to interact with employees at all levels and external clientele.
Advanced organizational skills ability to work proactively with changing priorities.
Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.
Required Education:
High School diploma and 5 years executive secretarial or administrative support experience.
OR
Business or Secretarial School and 3 yrs. secretarial or administrative support experience.
Employment Type
Full-Time
Key Skills
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