Assistant Director TADA HRIE Key West
Assistant Director TADA HRIE Key West
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USD 58685 - 58685
1 Vacancy
Job Description
Description
General Description:
The Assistant Director Talent Acquisition Development and Accountability (TADA) assists the department in select aspects of employee recruitment and retention compensation benefits administration staff development and training employee relations and compliance with federal and state legislation pertaining to human resource (HR) and personnel matters. Additionally this position maintains select administrative responsibilities in support of institutional effectiveness. The position supports the management of the overall daytoday administrative functions of the TADA Office. The Assistant Director reports to the Director TADA.
Examples of Duties
Essential Job Duties:
- Maintains Banner (employees jobs and benefits) and Revver (general human resource/personnel document storage) databases. Ensures compliance with recordkeeping requirements. Performs records disposition as required and in accordance with College procedure.
- Drafts exit packets for terminated employees including preparing vacation pay outs for review and all required retirement and/or COBRA paperwork for Director review.
- Assists in recruiting efforts serving as an HR analyst in the online hiring platform for parttime personnel.
- Serve as the primary TADA liaison to the Business Office for payroll purposes. Makes necessary changes to ensure smooth payroll. Support TADA with the annual fiscal yearend roll process.
- Responsible for employment verification/reference check for past/current/future employees as requested.
- Assists TADA in the annual tracking collection and recording of annual Executive Administrative Professional and Career Evaluations and personnel contracts.
- Facilitates TADA reporting including Florida Department of Revenue New Hire and Termination reports maintenance of employment demographic snapshot data Department of Labor Statistics Annual Sick Leave Pool Annual Service Awards Faculty Rank Employee Contact Info and other Banner processes.
- Runs maintenance reports for the background check process and performs follow up with all employees to ensure compliance with institutional policy and procedure. Reports noncompliance to Director TADA as needed.
- Supports the Director TADA in the development and assessment of the Colleges Strategic Plan.
- Assists the AD TADA (IE/HR) with administration of the student course evaluation process; including but not limited to facilitation of the distribution and collection process administration of the surveys utilization of survey equipment and software and dissemination of results as needed.
- Supports the Director TADA through development implementation and analysis of online surveys utilizing the Colleges electronic surveying software as they relate to employees (i.e. postconvocation survey postprofessional day survey employee climate etc..
- Serves as training backup for the AD TADA (IE/HR) for use of online survey tools for collection of data including but not limited to Regular and Substantive Change Online Course Checklists QEP assessments.
- Assists in the preparation of the Annual Salary Schedule and Organizational Charts.
- Maintains the Notice of NonDiscrimination makes changes as required and ensures postings are current at the main campus and middle and upper keys centers.
- Coordinates collects and analyzes institutional employment data as needed.
- Stays abreast of changes in human resources policies and procedures; maintains knowledge of current trends events and emerging issues; and identifies information programs and resources useful to the Office of TADA.
- Assists in processes as necessary such as participation in hiring and onboarding of new employees and keeping uptodate job descriptions.
- Completes data entry processes related to the perterm load letters adjunct overload and independent study contracts.
- Develops employee communications for employee announcements such as wellness events training sessions employee parties etc.
- Assists in College recruitment and retention efforts as appropriate.
- Required to attend Graduation/Commencement ceremonies.
- Performs other related duties as assigned.
(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other jobrelated marginal duties as required.
Qualifications
Knowledge Abilities and Skills:
- Understanding of and commitment to Equal Access/Equal Opportunity.
- Ability to communicate effectively both verbally and in writing.
- Knowledge of College mission policies procedures and services.
- Understanding of and commitment to Equal Access/Equal Opportunity.
- Ability to use sound judgment and make decisions when applying college policy and procedures.
- Ability to work calmly and efficiently under complex and stressful working conditions.
- Ability to operate a computer including appropriate software (i.e. Office 365 Adobe EFile etc. as well as the Colleges database (Banner).
- A bachelors degree from an accredited institution in a related field masters degree preferred.
- Three 3 years progressively responsible experience in the areas of duties described above preferred.
- Experience in the postsecondary setting preferred.
Licenses Certifications or Registrations:- None
- None
- Works inside an office environment.
Supplemental Information
Please submit all materials online. Contact the Office of Talent Acquisition Development and Accountability at orif you need assistance.
Employment Consideration Requirement: Completed CFK application cover letter resume and postsecondary transcripts as applicable (unofficial and/or copies are acceptable but must provide official transcripts within 30 days of employment).
Please Note: Transcripts from nonU.S. colleges and universities will require a U.S. academic equivalency evaluation from a credential evaluation service recognized by the U.S. Department of Education. Please visit or for more information.
EVerify Notice of Participation:This employer participates in EVerify. If you accept an offer of employment this employer will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. For more information please visitEVerify.
Notice of NonDiscrimination: The College of the Florida Keys does not discriminate on the basis of race color national origin ethnicity age sex (including sexual orientation and gender identity) marital status military status protected veteran status genetic information religion pregnancy or disability in its programs activities or employment practices. The following persons have been designated to handle inquiries and grievances regarding the nondiscrimination policies:- Civil Rights Compliance Officer: Promise ClarkKimbio Manager Office of Talent Acquisition Development and Accountabilityor
- Title IX Coordinator: Jessica Losardo Director Advancementor
- Disability Services: Nicole Gerrard Executive Director Student Success Servicesor
Mailing Address: The College of the Florida Keys 5901 College Road Key West FL 33040
State Complaint Process: Federal regulations and State laws require that public colleges in The Florida College System have processes for students employees and applicants to file complaints against any respective college. In almost every situation the colleges process for resolving complaints must be followed first. Before contacting the State Division of Florida Colleges please read CFKs policies and procedures for filing complaints. For more information on filing a complaint with the State Division of Florida Colleges please visitFCS Concerns and Complaints Process.
Required Experience:
Director
Employment Type
Full-Time
