Date Opened: Wednesday April:00 AM

Close Date: Wednesday May:00 AM

Department: Aviation Department

Function Administrative Support

Salary: $63605.87 $79507.34 Commensurate with Experience

SUMMARY

The focus of this position is to assist with the administrative maintenance and development of specifications for the products and services acquired for the operating and maintenance of the Airport. The position will support procurement teams and department liaisons responsible for coordination and compliance to supply chain and contract related activities. Independent judgment and initiative are exercised within established guidelines to complete assignments. Work involves contact with the public tenants contractors and vendors. Work is performed independently and evaluated by observation review of records reports and discussion.

ESSENTIAL DUTIES & RESPONSIBILITIES

Work directly with Managers Subject Matter Experts (SMEs) industry technical experts and other team members to design develop and deliver clear and concise product and service specifications.
Participate within a departmental group/team framework with flexibility to capture and ensure contract document quality.
Prepare written technical specifications consistent with industry standards and internal customer requirements.
Assist with policy and template development process and procedure development and rollout of each through training and change management.
Review specifications and recognize technical concerns and develop solutions or make recommendations to mitigate found concerns.
Interface at all organizational levels to provide education and administrative support that contributes to process improvements increased compliance efficient operations and valueadded partner relationships.
Coordinate specifications to meet project milestones check quality and ensure deliverables meet internal quality standards.
Ensure solicitation and contract specifications comply with Federal State and City regulations statutes best practices policies and procedures.
Respond to internal requests for research information and assistance on a timely basis.
Identify and resolve problems in a timely manner.
Research new products technologies and systems to stay abreast of current material and process innovations.
Perform special projects as assigned.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:
Administrative and clerical procedures methods and computer equipment
Basic PC based software applications and business software
Records retention and disposal
Building codes and industry materials and service standards
Architecture construction technology acquisition through competitive

bidding
Contract management

Skill in:
Business technical writing
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Negotiate influence and persuade towards winwin solutions
Providing excellent customer service
Organization and time management
Collaboration and teamwork
Troubleshooting and problemsolving techniques
Ability to:
Meet schedules and deadlines of the work
Understand and carry out oral and written directions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Communicate clearly and concisely in written and verbal communication
Collaborate with others
Conduct research prepare accurate records and reports.

Minimum Qualifications
High School diploma GED or equivalent and 5 years related experience
2year degree and 3 years related experience
Bachelors degree and 1year related experience
Masters Degree

Preferred Qualifications

Minimum of 2 years related experience
Experience liaising with legal teams
Experience working in a highly regulated industry

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a preemployment drugscreening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street Suite 200 Charlotte NC 28202. Our hours are Monday through Friday 8 a.m. to 5 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email .

The City of Charlotte is committed to making the job application process accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modification will be provided. To make a request please email callor visit us in person at700 4th St. Charlotte NC 28202.

BENEFITS

The City of Charlotte provides a comprehensive benefits package to all employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcoholfree workplace.