Bids Executive

Birketts is a full service UK Top 50 law firm. With a heritage spanning 160 years we have more than 700 lawyers and legal professionals based in Bristol Cambridge Chelmsford Ipswich London Norwich and Sevenoaks. We advise businesses government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property corporate services litigation and private client advisory.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner horizon scanning and thinking ahead to the changes challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed comes a strong desire to make a positive contribution to the communities we serve and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do with female partners comprising 40 of our partnership.

The Bids Team is an integral part of Birketts Business Development and Marketing Team. The BD and Marketing Team has more than 30 experts who work together as an integrated team in support of the firms vision mission and values.

This is a multidisciplinary handson role with a strong focus on supporting the delivery of business development services in particular the process for responding to bids proposals and tenders and other new business opportunities of strategic importance to the firm to assist the generation of new fees from both new prospects and existing clients.

The Bids Executive will have responsibility for coordinating the production of bids across all practice groups to project manage and have creative oversight to deliver bids on time.

Tenders pitches and proposals

• Production of tender documents proposals and presentations as and when required including tenders for all offices practice areas and sectors as appropriate.
• Advising on bid best practice as appropriate.
• Using innovative thinking to ensure the promotion of key themes and messages within the tender proposal.
• Input and coordination to assist with the maintenance of an opportunities pipeline within our existing CRM database for holding and sharing tender information and analysis.
• Delivering PQQs RFIs and ITTs managing the process from identification to postsubmission.
• Supporting the pitch teams with presentations instigating rehearsals and providing constructive critiques.
• Rewriting and editing content proposals which includes input from a variety of stakeholders.
• Utilsing Pitch Perfect software as well as inputting data through SharePoint.
• Carrying out webbased research to source general information as part of the bid support function.
• Undertaking client and market research.

Legal Directories

• Assistance in coordinating the production of the firms annual legal directory submissions guiding practice teams to ensure they submit on time and to a high quality standard to ensure continued high rankings.

Marketing Collateral

• Working closely with members of the BD and Marketing Team to ensure best practice is delivered through the creation of collateral through InDesign.

Personal development

• As part of a team investigating new ideas to differentiate Birketts in the marketplace.
• Support other BD and Marketing Team members in other office locations where necessary.

• Proven experience of writing proposals tenders and presentations ideally within the professional services sector.
• Selfmotivated with the ability to use initiative and provide proactive support to colleagues.
• Excellent written and verbal communication skills with a high level of attention to detail.
• The ability to work calmly under pressure and adhere to strict deadlines.
• Flexible and adaptable around working hours.
• Strong team player.

• Strong understanding of marketing and business development processes.
• A team player with the ability to create a positive impact with colleagues peers partners and clients and to demonstrate diplomacy listening and influencing skills.
• Proactive rather than reactive in approach with a cando attitude.
• Demonstrating enthusiasm confronting and overcoming obstacles to make progress.
• Applies broad knowledge to analyse problems suggest solutions and where appropriate implement them.
• Demonstrating consistent excellent service delivery to internal clients.
• Effective project management skills including the ability to plan ahead and prioritise conflicting demands to meet deadlines for the team.
• Demonstrating an understanding of the firms business and marketplace.
• Working effectively under pressure.
• Demonstrating a keen interest in selfdevelopment and showing initiative.
• Sound proofreading and copywriting skills.
• Good knowledge of Excel.
• Knowledge of CRM or data management systems and their functionality.
• Desktop publishingexperience would be useful such as InDesign but not essential.

At Birketts our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success development and wellbeing of our colleagues helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment we offer the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme 5 employer / 5 Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions Staff Profit Share)
• Life Assurance 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible agile and parttime roles and we are happy to explore your preferred working patterns as part of your application.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age disability sex race religion or belief gender reassignment marriage or civil partnership pregnancy or maternity or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all valuing the right mix of talent skills and potential. We welcome applications from a diverse range of candidates and selection for roles is based solely on individual merit.