School Secretary - Clifton Academy
School Secretary - Clifton Academy
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Job Description
SCHOOL SECRETARY/RECEPTIONIST JD 411
ALLEGHANY HIGHLANDS PUBLIC SCHOOLS
PRIMARY FUNCTION:
To perform a variety of general office clerical duties and serve as office receptionist.
QUALIFICATIONS:
Must have high school diploma or GED equivalent;
Knowledge of basic office procedures bookkeeping practices and the operation
of office equipment including computers.
Evidence of (a) satisfactory prior experience as a secretary/receptionist (b) a
sense of responsibility and (c) a reliable previous work attendance record.
REPORTS TO: Principal or designee
PERFORMANCE RESPONSIBILITIES:
1. Maintain and respect confidentiality of student and school personnel information.
2. Receive incoming calls; take accurate messages and route to appropriate staff in
a courteous and professional manner.
3. Receive and assist outside visitors students bus drivers and other employees
4. Sort and route all incoming and outgoing mail
5. Demonstrate sound decision making and judgment.
6. Possess a thorough knowledge of staff responsibilities within the work site
7. Distribution of student discipline letters in a timely fashion.
8. Assist Principal/Assistant Principals with student handbook preparation
distribution of sporting event/school calendars etc
9. Be prepared to assist substitute teachers when they report to main office.
10. Responsible for student attendance processes in the absence of an attendance
secretary.
11. Remain current in skills necessary for assignments including technology.
12. Deal with problems and emergency situations in a reasonable and appropriate
manner
13. Create a pleasant and professional atmosphere.
14. Complete assigned tasks on time and accurately.
15. Perform other duties as assigned by the building administrator.
SCHOOL SECRETARY/RECEPTIONIST JD 411
ALLEGHANY HIGHLANDS PUBLIC SCHOOLS
EQUIPMENT USED:
Use typewriter computer printer copier scanner calculator fax machine and other
equipment as needed.
TERMS OF EMPLOYMENT:
Twelvemonth contract nonexempted FLSA status; salary to be established annually
by the School Board.
EVALUATION:
Performance on this job will be evaluated in accordance with school board policy and
administrative regulations on evaluation of classified personnel.
WORKING CONDITIONS:
Mental Demands:
Reading; ability to communicate effectively (verbal and written);
Ability to operate multiple types of office machines;
Ability to work with employees in stressful situations;
Ability to meet established deadlines; and
Ability to maintain accurate and audible records.
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of office equipment
It is also anticipated that some stress will be associated with this position primarily
due to deadlines and irregular workflow. It is necessary that the individual have the
capacity to remain calm considerate and tactful.
Effective: July 1 2022
Employment Type
Full-Time
