Presidential Executive Admin Assistant
Presidential Executive Admin Assistant
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Job Description
Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86acre campus it offers a dynamic and nurturing environment for its 1568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report holding a prestigious position as #39 among Historically Black Colleges and Universities.
VUU provides a robust array of academic programs including 35 Bachelors 11 Masters and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible highquality education instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.
Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a BestInClass educational experience for students faculty and staff. These principles help our community understand the right path to fulfilling our institutions mission. The principles are Innovation Spiritual Formation Integrity Diversity & Inclusion and Excellence.
The Presidential Executive Administrative Assistant provides highlevel administrative logistical and operational support to the President of the university. This role requires professionalism discretion flexibility and exceptional organizational and communication skills. The Assistant manages complex scheduling oversees travel arrangements coordinates official engagements and ensures seamless daytoday operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with highlevel hospitality chauffeuring and personal executive needs.
Responsibilities
- Maintain the Presidents calendar prioritizing and coordinating meetings appointments and events with internal departments board members external partners and dignitaries.
- Manage timesensitive requests ensure timely followup and proactively prepare daily schedules briefings and background materials.
- Plan and coordinate all aspects of the Presidents travel including booking transportation hotels flights chauffeurs and preparing detailed itineraries.
- Oversee meal planning for travel and oncampus events; coordinate with catering vendors or restaurants as needed.
- Assist the President onsite or during travel to ensure timely arrivals logistics flow and executivelevel service delivery.
- Serve as a trusted point of contact for the Office of the President exercising discretion in handling confidential information and correspondence.
- Draft proofread and manage highlevel communication including emails memoranda and reports.
- Interface with senior leadership faculty staff and external stakeholders with diplomacy and professionalism.
- Coordinate transportation or serve as a driver/chauffeur for the President as needed.
- Provide conciergelevel support for hosting guests including scheduling meals securing accommodations and managing guest experiences.
- Anticipate and fulfill personal and professional needs that support the Presidents efficiency and success.
- Maintain organized records files expense reports and office supplies.
- Support coordination of special projects and presidential initiatives as assigned.
- Serve as the primary point of contact for the Presidents office in the absence of the President.
Education
- Bachelors degree preferred; Associates degree with significant executive support experience considered.
- Minimum of 57 years of experience supporting Clevel or executive leadership preferably in a university or nonprofit environment.
- Must be willing and able to work in all weather conditions including during weekends and holidays as required.
- Must be able to lift 10 pounds.
Application Process
Candidates are required to submit their resume four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment.For any questions or concerns please contact.
Equal Opportunity Employer
Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race color religion sex national origin sexual orientation disability gender identity protected veteran status or other protected class.
For more information about Virginia Union University visitVUU About Page.
Required Experience:
Chief
Employment Type
Full Time
