Work Control Coordinator - Facilities Support
Work Control Coordinator - Facilities Support
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Job Description
Job Title: Work Control Coordinator
Department: Operations
FLSA Status: NonExempt
Spectrum Management LLC has been serving the Washington D.C. metropolitan area for over 24 years and provides a comprehensive array of services that include construction management facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington D.C. locations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assists Tenants Project Managers and Chief Engineers on a daily basis.
- Greets and provides excellent customer service to clients and visitors.
- Responds to routine questions and requests for information.
- Answers screens and directs incoming calls to the appropriate individual.
- Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed.
- Distributes work orders and closes out all work request tickets.
- Manages and inputs information for Micromain.
- Works with preferred vendors on obtaining the best price researching other vendors for best pricing and working with the vendors on returns/service issues.
- Maintains invoices for the tenants Contracting Officers and contractors.
- Creates and maintains all monthly deliverablesand distributes morning and daily reports.
- Maintains attendance records and schedules.
- Maintains all certificates of insurance and subcontracts.
- Generates all preventive maintenance reports on a monthly basis.
- Maintains necessary reports for Accounts Payable.
- Maintains a secure office filing system.
- Other duties as assigned.
QUALIFICATIONS:
REQUIRED EDUCATION EXPERIENCE and/or CERTIFICATIONS:
- High school diploma or GED
- At least one year of relevant office management/administrative experience
- 3 years of experience with data entry sorting and reporting using Excel (formulas formatting etc.
- 3 years of experience with Microsoft Office Suite
PREFERRED EDUCATION EXPERIENCE and/or CERTIFICATIONS:
- Associates Degree.
- Experience with Micromain Salesforce Flowpath
- Facility/Building services experience a plus.
COMPETENCIES:
- Proficiency with all Microsoft Office products
- Ability to analyze and synthesize information
- Ability to learn quickly
- Excellent organizational and time management skills
- Strong attention to detail
- Ability to identify errors and inconsistencies
- Ability to work independently or as part of a team
- Exceptional oral and written communication skills
Standard hours for this position are Monday Friday 8:30 am 5:00 pm
To Apply: Please submit a cover letter and resume.
Spectrum Management is an Equal Opportunity Employer.
Required Experience:
Junior IC
Employment Type
Full-Time
