Executive Administrative Partner
Executive Administrative Partner
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Job Description
Pioneer Square Labs (PSL) is a startup studio and earlystage venture capital fund building the next generation of software companies in the Pacific Northwest. We partner with exceptional entrepreneurs to rigorously develop validate andif neededkill startup ideas with speed and clarity. The best ideas receive meaningful investment development support and the momentum to become categorydefining companies.
Over the past 9 years weve tested over 450 ideas and launched 40 companies. Our success is powered by a team of engineers designers operators and marketers who are entrepreneurobsessed radically collaborative and relentless in their pursuit of great outcomes. At PSL we value curiosity good judgment and operational excellenceand we have a strict No Jerks policy.
About the Role
We are seeking an exceptional Executive Administrative Partner to support the Managing Directors of our Startup and Venture Studios. This is not just an administrative roleits an opportunity to become an indispensable partner in our fastmoving highstakes environment.
You will serve as a connector across the organization anticipate needs before they arise and bring a proactivetoafault mindset to everything you do. Youll be surrounded by passionate builders and will play a key role in keeping our operations seamless and our leaders focused.
This fulltime inoffice role is based in Seattle WA.
Key Responsibilities
Executive Support
- Manage complex calendars prioritizing with good judgment and flexibility
- Coordinate seamless domestic and international travel
- Prepare briefings and followups for meetings with founders investors and senior leaders
- Own expense reporting purchase requisitions and tracking deliverables
- Keep communication crisp and timely across leadership and stakeholders
- Stay a step aheadidentifying gaps and solving problems before they surface
Organizational Operations
- Plan and execute internal events team offsites and allhands with a collaborative spirit
- Ensure the PSL office reflects our entrepreneurobsessed highstandard culture
- Support inoffice operations from space planning to guest experience
- Streamline administrative workflows and propose thoughtful process improvements
- Embrace curiosityask questions seek context and share learnings
Crossfunctional Collaboration
- Build strong noego relationships across teams and with external partners
- Work closely with the Managing Directors on strategic projects and highpriority initiatives
- Drive crossfunctional efforts to completionstaying accountable and communicative
- Use good judgment to prioritize what matters and challenge assumptions with confidence
Minimum Qualifications
- 4 years of executive administrative support experience including:
- Calendar and travel management
- Expense reporting and confidentiality handling
- Strong organizational skills and high attention to detail
- Proactive mindset and ability to work with autonomy
- Excellent written and verbal communication
- High EQ impeccable discretion and nojerks DNA
- Ability to thrive in a fastpaced everchanging environment
- Techsavvyproficient in G Suite Slack and productivity tools
- Seattlebased and energized by inperson work
Preferred Qualifications
- BA/BS degree or equivalent experience
- Prior experience supporting senior executives in startups VC or professional services
- Track record of managing strategic projects endtoend
- Comfort with international time zone coordination
- Experience with event planning
- Naturally inquisitive and curious about everything always
Why Youll Love It Here
At PSL youll work with brilliant kind people who value collaboration over competition. Youll play a key role in supporting the next generation of startup founders and help build things that matter. Were here to solve big problemstogether and with heart.
PSL provides the following benefits for regular fulltime employees:
- Medical dental vision EAP and life insurance. Employee premiums are covered at 100 and dependent premiums are covered at 75
- Long and Shortterm disability coverage fully paid for by PSL
- Selfmanaged paid time off
- Commuter benefit of either a fully subsidized ORCA pass or a parking spot (value up to $300/month)
- Once weekly lunch delivery
- Two volunteer days off to dedicate to a cause important to you
- Professional development allowance up to $1500 annually
We are an equal opportunity employer and highly value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
Employment Type
Full-Time
