Administrative Assistant 1
Administrative Assistant 1
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$ 42057 - 61817
1 Vacancy
Job Description
Job Description
Iowa Department of Transportations Mission is Making Lives Better Through Transportation. To accomplish our Mission the person selected for this position will demonstrate actions and behaviors guided by the Iowa Department of Transportations five CORE values: Safety First People Matter Customer Focused Servant Leadership and Integrity Without Exception.
Location: Ames
Shift Requirements: 8:004:30 MF Travel on occasion
As an Administrative Assistant 1your duties will include but are not limited to:
- Provide essential administrative support to the Resources and Acquisitions Bureau assisting departments supporting the State of Iowa in areas such as Procurement Customer Response Team Architectural Services Equipment Services Facility Management Maintenance Repair and Custodial Services.
- Support Procurement by maintaining procurementrelated records ensuring that documentation complies with department policies providing updates to internal and external stakeholders on procurement requests and scheduling and coordinating vendor meetings and site visits.
- Assist in tracking and documentation of statewide contracts ensuring invoices are submitted accurately for further review by management reviewing contractor invoices for approval processing project change orders and managing contract funding updates.
- Serve as Internal Customer Service point of contact addressing customer concerns generating internal work orders dispatching the appropriate team members to execute the tasks notifying customers after completion and playing a key role in communicating and tracking facilityrelated issues affecting onsite staff.
- Maintain detailed logs for work orders key tracking HVAC elevator fire security 911 calls and safety huddles.
- Manage the administrative aspects of the DOTs badging system ensuring proper access for staff contractors and visitors.
- Assist in vendor coordination by compiling vendor information for potential bid opportunities resolving invoice discrepancies and maintaining updates with stakeholders and assisting with vendor registration for the Iowa DOT bidding system.
What we offer YOU:
Competitive pay and benefits package including health dental flexible spending and life insurance
Insurance benefits start first of the month following 30 days of employment. 2025 health and dental insurance premiums can be foundhere.
Opportunities for professional growth and development.
Paid time off effective immediately biweekly vacation separate sick leave accruals rollover on a yearly basis and 9 paid holidays per year.
Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
Optional 401A plan with employer contributions.
Employee Discount Programs from variety of vendors (vision cellular fitness recreation season passes travel counseling; legal financial).
We encourage you to view more about the State of Iowa Employee benefits and costs at theState of Iowa Employee Benefits Website!
You have the freedom to flourish in Iowa Apply today!
The Iowa Department of Transportation is an equal opportunity employer. If you require a reasonable accommodation in completing any screening interviewing preemployment testing or otherwise participating in the selection process please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at:
Reasonable accommodation includes an interpreter translator written materials modified equipment/devices ADA access etc. This does not include scheduling needs.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
- Graduation from an accredited fouryear college or university with a bachelors degree in any field.
- A total of four years of education (as described in number one) and/or fulltime experience in accounting secretarial or office support work collecting compiling reporting examining and/or editing numerical data; coding and qualifying people for benefits licenses or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs where one year of fulltime experience is equal to 30 semester hours of education.
- Current continuous experience in the state executive branch that includes experience equal to 12 months of fulltime work as a Secretary 2 Clerk Specialist Public Service Supervisor Accounting Technician (any level) Purchasing Assistant or Human Resources Technical Assistant
Employment Type
Full-Time
