Office Manager for Study Abroad Programs
Office Manager for Study Abroad Programs
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Job Description
SUPERVISION RECEIVED: Associate Director for Study Abroad
SUPERVISION EXERCISED: Workstudy students as appropriate.
POSITION SUMMARY: The Office Manager forStudy Abroad Programs oversees daily operations to support international travel programs. This role provides direct assistance to faculty staff and students in developing and managing study abroad initiatives while maintaining compliance with institutional and international regulations.
The Office Manager forStudy Abroad Programs coordinates communication regarding travel policies and procedures serving as a key resource for campus and external stakeholders. Supervised by the Associate Director for Study Abroad they will organize logistics track travel processes and support events that promote global learning opportunities. Their role is essential in streamlining office functions and enhancing the universitys international travel programs.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Book and manage flights coordinating with travel vendors and partners.
- Arrange group travel for study abroad programs facultyled trips and staff including ground transportation and airport transfers.
- Reconcile Pcards for departmental purchases maintaining accurate financial records.
- Manage travel insurance enrollment for participants.
- Assist faculty teaching travel courses and working with study abroad/study away students.
- Support students faculty and staff with passports visas and travel documentation maintaining student files and immigration records.
- Monitor and support student progress in completing required travel forms applications and processes.
- Schedule and coordinate meetings and events related to international travel programs.
- Prepare documents and materials for department programming.
- Support and track training for travel programs to ensure compliance and readiness.
- Arrange airport pickup for international student arrivals and departures.
- Oversee the daily management of the office building and facility needs.
- Perform other duties as assigned by the Associate Director or their designee.
QUALIFICATIONS:
Required:
- High school diploma with at least three years of secretarial/administrative assistant experience preferably in student support.
- Strong attention to detail organization and ability to manage multiple tasks efficiently in a fastpaced environment.
- Proficiency in Microsoft Word Excel Publisher and Google Apps.
- Excellent written and verbal communication skills with the ability to engage effectively with international and culturally diverse students faculty and staff.
- Knowledge of immigration regulations and international student support processes.
- Understanding of core student services including admissions advising testing registration and related support.
- Ability to work independently and exercise sound judgment.
- Strong interpersonal skills with the ability to handle frequent interruptions while maintaining productivity.
- Commitment to maintaining strict confidentiality of sensitive information.
- Customerservice oriented with a demonstrated commitment to diversity equity and inclusion in daily operations.
- Willingness to work occasional evenings and weekends as needed.
Preferred:
- Fluency in Spanish or another language.
- Associates degree or higher.
- Experience supervising student workers.
TO APPLY: Qualified candidates should attach their cover letter and resume to the online application by clicking Apply Now. Please attach documents as a PDF file.
Moravian Universitys mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds experiences and perspectives.
As part of Moravian Universitys institutional values all employees contribute to upholding our Community Standards and Expectations which emphasize respectful engagement accountability inclusion and lifelong learning.
Moravian University is an equal opportunity employer and does not tolerate discrimination harassment or retaliation against any applicant for employment or admission on the basis of a characteristic protected by federal state or local laws. Please see Moravian Universitys Equal Opportunity and Title IX nondiscrimination statement for additional information.
Please visit to review benefits offered at Moravian University*
WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.
The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes and moderate noise level.
We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role we encourage you to reach out to Human Resources at or 610.861.1527. View the standard physical demands for positions at Moravian University.
The specific statements shown in each section of this description are not intended to be allinclusive. They represent typical elements and criteria necessary to successfully perform the job.
Required Experience:
IC
Employment Type
Full Time
