Admissions Assistant
Admissions Assistant
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Job Description
Clear Water Academy is accepting applications for the role of Admissions Assistant. The Admissions Assistant is responsible for providing effective administrative and clerical support to the Admissions Department at Clear Water Academy. The Admissions Assistant must carry out their responsibilities with the awareness that they are above all an apostle of Christ. Their life witness and professional dedication should be consistent with the mission entrusted to them as a member of Clear Water Academy.
Responsibilities & Requirements
- Consistently display the hallmark warmth charity and hospitality of Clear Water Academy.
- Manage the online admissions/enrollment portal for inquiring/applying families providing support to families throughout the online application and enrollment process and collecting pertinent data. This includes notifying the Admissions Director of any individual followup required by applying or enrolling families processing applications in a timely manner ensuring completeness following up with applicants as necessary notifying the Assessment Coordinator and issuing enrollment contracts.
- Serve prospective families with love and charity in communications and interactions.
- Coordinate open houses and trade show events including registration and communication event setup attendance and postevent followup.
- Prepare information packages for tours and open houses.
- Execute the Referral Program including tracking recipients and distributing thankyou cards and rewards in a timely manner.
- Support the Admissions Director with new family onboarding initiatives including JK/K orientation sessions welcome emails the Family/Student Ambassador Program and the New Family Wine & Cheese event.
- Coordinate with the Accounting Department to ensure consistent information across various aspects of admissions (new enrollments and withdrawals).
- Support the Admissions Director with various projects and tasks as needed such as parish campaigns mailouts and surveys for new and existing families.
- Assist the Admissions Director in updating and maintaining the admissionsand enrollment software suite including updates to admissions forms.
- Support the Admissions Director with the reenrollment process for existing families including providing technical assistance.
- Update family contact information in SchoolAdmin and notify other relevant departments of the changes.
- Liaise with the Marketing Coordinator to update and maintain admissions information.
- Liaise with the Marketing Coordinator for the marketing of open houses both print and digital.
- Other duties as assigned
The Admissions Assistant position is a fulltime role that occasionally requires the individual to work outside of regular business hours when necessary. This may include visiting parishes to promote the school and participating in Catholic community events among others.
- Demonstrate a professional customer serviceoriented approach at all times especially when dealing with families.
- Exhibit the ability to multitask and work in a sometimes highpressure deadlinedriven sales environment.
- Demonstrate proficiency with Google Cloud and Microsoft.
- Must possess strong technical skills to manage databases and software applications.
- Exhibit strong organizational skills and the ability to prioritize and balance the workload.
- Exhibit the ability to work as part of a team.
- Exhibit a high level of commitment and perseverance.
- Demonstrate initiative in identifying tasks for completion and areas for improvement.
- Must be able to deliver and pick up items from various parts of the city.
About Clear Water Academy
Clear Water Academy is a private (independent) Catholic school with approximately 500 students providing programming from Junior Kindergarten to Grade 12. We are located in the heart of Calgary Alberta in the community of Currie just 10 minutes from downtown Calgary. Clear Water Academy is a dynamic authentically Catholic school community with engaged students supportive parents and faculty who want to meet the high academic and character formation expectations cherished by our school. As a university preparatory school our students are committed to their learning. We seek dedicated talented and qualified faculty who embrace this commitment view teaching as a vocation are motivated to be part of a rich educational environment and are committed to implementing our educational model of Integral Formation.
Why Work for Clear Water Academy
When you join the Clear Water Academy team you become part of our family! Our faculty work together to provide an authentic Catholic education that fosters a love of learning encourages students to think critically helps them discover their Godgiven gifts and deepens their understanding of their faith and their relationship with Christ.
Our dedicated and caring faculty are committed to excellence and creating a nurturing environment for our students. Clear Water Academy is a supportive and welcoming community with an abundance of resources and support for our faculty.
As a Regnum Christi School Clear Water Academy is part of a network of schools around the world providing an authentically Catholic education implementing our educational model of Integral Formation.
In addition to a competitive salary at or higher than market health benefits and a defined benefit pension plan (Alberta Teachers Retirement Fund) for our faculty Clear Water Academy also offers:
- Small class sizes allowing for individualized student attention
- Generous amount of prep time provided for Elementary teachers
- Engaged parent community classroom volunteer involvement and motivated students
- Formation team that provides support for the formation of the whole child
- Oncampus chaplain and priests
- Active sacramental life and two chapels on campus
- Strong administrative faculty who assist the teaching faculty
- Transferability of past experience
- Faculty grant provided to children of faculty who are attending Clear Water Academy
- Mentoring
- Convenient location in the heart of Calgary
To learn more visit our website and follow us on Facebook and Instagram for a glimpse of all the wonderful things we do at Clear Water Academy.
If you love children and teaching and have a desire to teach in a Christcentered environment within a strong and nurturing community please apply today!
Career Growth & Development Our Commitment to You!
Clear Water Academy is dedicated to recognizing and nurturing the Godgiven talents and skills of our faculty. We encourage and provide many opportunities for spiritual personal and professional growth through formational activities organized by the school access to our school priests for spiritual guidance Professional Development (PD) Days conferences fun faculty and teambuilding events a strong leadership team and administrative support. We have an enthusiastic helpful and welcoming faculty and community!
How to Apply
To apply please send your cover letter (indicating the position you are applying for) and resume to Mrs. Shanika Samuel (Communications and Executive Assistant) at
In your cover letter help us to understand who you are share your story with us! We thank all candidates for their interest in working at Clear Water Academy.
Employment Type
Full-Time
