Recruitment Specialist

Are you a strategic Recruitment Specialist who excels at driving effective efficient and standardized talent acquisition practices Do you have experience implementing and optimizing recruitment strategies across a large dynamic organization Are you passionate about exceptional health care and motivated by a desire to make a meaningful impact

If so consider this exciting career opportunity to join a supportive and collaborative team of over 9000 regulated health care and other professionals. We are in a transformative time for health care in Ontario as we shift to a more connected system through the Ontario Health Teams model of care.

Ontario Health atHome is seeking an experienced and forwardthinking Recruitment Specialist with a strong understanding of best practices in sourcing candidate engagement and recruitment technology. In this role you will play a key part in attracting top talent to support our mission of delivering highquality care across the province.

What do we offer

We know wellness is supported with worklife balance.In an inclusive culture committed to support your passion for continuouslearning growth and innovation we offer:

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan

What will you do

Recruiting Activities

• Coordinates all duties related to either internal or external recruitment
• Interprets policy and the Collective Agreement related to this portfolio for Managers and staff
• Ensures that all services are performed in accordance with relevant employment and labour legislation the Ontario Human Rights Code the Collective Agreement and the agencies policies and procedures.
• Leads endtoend internal and external recruitment
• Develops job postings using current job descriptions (creating and revising as needed) validating position requirements with senior staff
• Monitor and ensure posting requests are consistent with current budget
• Supervise and expedite posting and offer approvals through required management channels
• Works closely with Finance Manager regarding FTE redesigns and posting requests outside of budget
• Conducts initial screening of resumes and sends to Hiring Manager for review
• Manages resume flow for all WW locations
• Maintains recruitment tracking tools and provide updates to management team as required
• Collects and analyzes recruitment data (e.g. applicant flow time to fill source how much advertising was done etc. and prepares reports and summaries when requested
• Creates reviews and amends Job Descriptions on an asneeded basis for new or revised positions working in collaboration with hiring team
• Recommends appropriate testing to hiring team based on position requirements and arranges online candidate testing; reports test results to hiring team
• Coordinates schedules and tracks interviews
• Creates reviews and amends behavioral based interview tools collaborating with and providing guidance to the hiring managers and directors while ensuring adherence to appropriate legislation
• Creates offer letters and develops offer packages based on appropriate compensation details; monitoring need for wage grid exceptions additional approvals and offer letter addendums
• Acts as a Recruitment Subject Matter Expert for working Groups related to Recruitment and Retention

External Recruiting and Orientation Focus

• Manages endtoend Recruitment cycle
• Creates and implements cyclical external recruitment schedule in consultation with Patients Services and Education
• Posts jobs on relevant external sites
• Liaises with external advertising agencies to ensure content design and accuracy of postings are reflective of OHatHome vision mission and values
• Represents Ontario Health atHome as first pointofcontact for all potential applicants; guides quality candidates through the full recruitment process and acts as HR representative for new employees
• Conducts telephone reference checks for all positions flags issues and uses collected data to make recommendations to hiring team
• Presents successful candidate with verbal and formal offer of employment
• Assists with scheduling new hire orientation for all new hires which will include: coordinating sessions with Subject Matter Experts across all Ontario Health atHome departments participating in HR Information Sessions and booking meeting rooms
• Advises new employees on HCCSS forms and required documents; collects new hire personal and payroll information and inputs Personal and Contact information into QHR
• Initiates Criminal Record Check process upon formal offer of employment; reviews completed checks for concerns and reports as needed to Director HROD
• Manages incoming responses to ads from interested candidates (phone calls emails faxed resumes walkins etc) tracking communications and resumes
• Manages Recruitment Tracker and creates Personnel File
• Collaborates with Patient Services Manager Education to organize onboarding of Student Placements on an as needed basis

Internal Recruiting Focus

• Receives all incoming staffing requests and approvals
• Posts jobs on SharePoint and other platforms as required
• Manages applicant list researches seniority current status and eligibility of each candidate based upon appropriate Collective Agreement.
• Recommends candidate for hire (and/or interviews as needed) to hiring manager and/or director
• Presents successful candidate with verbal and formal offer of employment; ensures appropriate departments and managers are updated on employee transfers
• Issues regret letter to ineligible and unsuccessful candidates
• Provides advice assistance and facilitation to employees in Recruitment
• Coordinates end dates extensions and early terminations of term positions as required
• Facilitates Job Share Requests; ensures appropriate approvals and schedules are met and Job Share letters
• Updates recruitment Tracker Personnel File and completes ECFs
• Maintains collaborative relations at all levels in the organization in order to uphold trust and confidence in the HROD department
• Works effectively with other departments to support HROD throughout the organization
• Maintains positive relations with union officials to set an environment of mutual respect and defuse labour relations where possible
• Other duties as required

What must you have

• Postsecondary Human Resources Management training (or training in related field or equivalent combination of training and experience)
• CHRL designation or progress toward its achievement is an asset
• 3 to 5 years experience in progressively responsible Human Resource roles in a unionized environment
• College Diploma in HR Management Business Payroll or equivalent
• 3 to 5 years experience in Recruitment
• Previous administrative experience in an office environment (e.g. knowledge of the formal and informal protocols and methods of supporting seniorlevel positions)
• Good understanding of general office administrative processes and procedures
• Knowledge of HR tools and systems available to support HR reporting and employee information
• Advanced keyboarding skills and the ability to use a variety of software programs in the Microsoft Office Suite (Outlook Word Excel Power Point Project and Visio)
• Advanced knowledge of internet searching and navigating

What would give you the edge

• Experience in Human Resources in a unionized environment
• Knowledge of systems resources tools and channels used in payroll recruitment and HR information management (e.g. ADP Quadrant MS Office Suite ATS etc.
• Knowledge of Collective Agreements in place for unionized workforce
• Knowledge of both internal recruiting and external recruiting activities and functions in order to backfill if required

Who are we

We are Ontario Health atHome ready to serve every person in Ontario.We partner with patients and caregivers primary care providers hospitals longterm care and retirement homes service providers and Ontario Health Teams to deliver responsive accessible integrated patientcentred care.

If youre interested in driving excellence in care and service delivery and seeking an unparalleled opportunity to lead and learn partner and connect care and be cared for this is your home.

Equity Inclusion Diversity and AntiRacism Commitment

Ontario Health atHome is committed to a culture of equity inclusion diversity and antiracism. We are committed to attracting engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however only those selected for an interview will be contacted.