Contingent Staffing Program Coordinator
Contingent Staffing Program Coordinator
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1 Vacancy
Job Description
ROLE OVERVIEW
The Contingent Staffing Coordinator will assist in developing maintaining and executing the infrastructure for our substitute program maintain fiscal records and compliance and provide general administrative support to the Contingent Staffing Team. This position serves a critical role in ensuring there is no stoppage in learning for students through their seamless management of our substitute program which currently covers over 30000 requests a year and is growing to hire over 500 substitute teachers in the next few years.
MAJOR RESPONSIBILITIES AND DUTIES
Contingent Staffing Recruiting Hiring & Onboarding Process
Post job descriptions for open pooled substitute positions on the KIPP Texas application system (SmartRecruiters)
Support the prescreening process for Contingent Staffing Program Managers as needed
Partner with HR and Contingent Staffing Team to matriculate new substitute teachers to start as soon as possible support new substitute teachers in the process
Coordinate onboarding for new substitute teachers upon hire including managing the completion of required compliance training for all KTX staff
Maintain an accurate substitute database system in Frontline by adding new substitute teachers upon HR Clearance with the required setup for proper payroll payout
Coordinate with IT to get new substitutes KIPP Texas emails and passwords setup
Coordinate with the Operations or Facilities team to get access cards for new substitutes hired
Monitor HR process and setup into ADP
Contingent Staffing Payroll & Budget Process
Administer time and labor reporting for substitute teachers as aligned to the payroll calendar for dates of service
Run biweeky payroll reports and audits for accuracy by the payroll calendar deadlines assigned
Coordinate with Payroll Team to ensure substitute teacher payroll is accurate or makes appropriate adjustments for special payroll runs when error occurs
Support Contingent Staffing Program Managers on the campus management of jobs being reconciled in Frontline for proper payroll submission
Maintain accurate account codes and budgetrelated coding in the substitute database system Frontline (audited monthly setup annually)
Contingent Staffing Program Admin Support
Support Contingent Staffing Personnel related inquiries via phone and email specially for new hire or payroll questions
Work alongside the Contingent Staffing Managers to execute logistics for events such as job fairs sourcing and cultivation events (inperson or online) as needed
Serve as a goto coordinator the day of for large and/or smallscale events
Checking invoices for accuracy
Substitute Teacher Database (Frontline) System Support & Audits
Conduct audits between ADP and Frontline for employee data and time off data on a monthly basis to ensure data integrity
Maintain campus users permissions and access as indicated by Contingent Staffing Program Managers
Add web alerts to Frontline for subs and campus users as indicated
Partner with IT for Frontline troubleshooting or datafeed errors as needed
Partner with HR for audit findings of staff data errors or time off findings
Track long term request
Add and remove campus users employees and substitutes.
Qualifications :
Education Experience and Knowledge
Associates degree from an accredited institution required
At least 2 years of fulltime work experience
Experience working in schools or nonprofits required
Experience working within HR Talent or Substitute Teacher program preferred
Proficiency in using applications such as Frontline SmartRecruiters SmartFind etc.
Proficiency in Microsoft Office products (Word Excel PowerPoint etc. and virtual meeting platforms (Google Meets Zoom)
Proficiency in conducting audits for large sets of data
Skills
Excellent attention to detail and a high level of accuracy required
Excellent organizational skills required
Independent selfstarter with strong prioritization skills required
Articulate professional demeanor with strong selfconfidence and initiative
Works well under the pressure of deadlines and stakeholders
Ability to effectively express KIPPs mission and purpose to candidates
Strong interpersonal skills with the ability to develop productive working relationships
Ability to assess a candidates qualities and potential in a limited amount of time
Proven written and verbal communication skills
Additional Information :
Compensation and Benefits
Salary is based on years of experience degree of education and level of expertise.
As a fulltime KIPP Texas employee you are eligible to participate in all KIPP Texas benefit plans. KIPP Texas offers a robust variety of benefits choices with competitive rates including medical dental and vision options life insurance fertility and disability plans starting as low as $25/month.
KIPP provides equal employment opportunities for all applicants and employees. As an equal opportunity employer we hire without consideration of race religion creed color national origin age gender sexual orientation marital status veteran status or disability.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
