Facilities Coordinator EMEA
Facilities Coordinator EMEA
Posted on :
30-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Job Description
Description:
We are looking for a Facilities Coordinator to support and oversee daily facilities operations across EMEA locations. You will be responsible for ensuring a wellmaintained safe and efficient working environment coordinating service providers managing facilities contracts supporting operational logistics and maintaining high standards for space management and employee experience.
Key Responsibilities:
Facilities & Operational Activities:
- Ensure optimal office space utilization and adherence to capacity guidelines.
- Oversee office layout planning and workspace reconfigurations as needed.
- Coordinate the activities of Travel Specialist Facility Assistant Handy Man Cleaning and Security Agents in Bucharest.
- Supervise janitorial services to ensure cleanliness and hygiene in all areas.
- Manage routine and emergency maintenance (HVAC electrical plumbing etc..
- Supervise employee onboarding and offboarding from a facilities perspective.
- Support the organization of client visits from a facilities standpoint.
- Manage mobile telephony services (activation/deactivation/upgrade of subscriptions cost control fleet management).
- Oversee daytoday operations related to premises: security space and cable management UPS fire suppression systems backup generators and air conditioning.
- Manage facilities resources: working spaces training rooms meeting rooms and supply stock (coffee water office materials).
- Coordinate maintenance services and repairs both scheduled and adhoc.
- Conduct regular facility inspections ensuring compliance with health and safety regulations.
- Oversee document registration mail handling and shipment processes.
- Manage facility repair requests in a timely manner.
- Maintain and update the EMEA car fleet database.
Contract and Vendor Management:
- Build and maintain a database for Facilities & Travel contracts.
- Negotiate contracts monitor service quality and ensure timely renewals with Purchasing Team support.
- Manage PO creation and invoice matching for related vendors and services.
Financial & Document Coordination:
- Coordinate document flow between Finance team Stefanini employees and accounting partners for Bucharest Chisinau Krakow and Opole locations (invoice collection scanning budget owner approval followup).
Other Support Tasks:
- Act as backup for Facilities Manager and Travel Specialists during absences or annual leave.
Skills and Qualifications:
- Education: College diploma in Business Administration Business Management or a related field (or equivalent experience).
- Experience: 02 years in a similar facilities coordination or administrative support role.
Required Skills:
- Strong organizational and time management abilities.
- Proficient IT skills including use of Microsoft Office Suite and operational tools.
- Ability to prioritize tasks and work effectively under pressure.
- Strong interpersonal and communication skills both written and verbal.
- Initiativedriven with the ability to work independently.
- High attention to detail and commitment to accuracy.
- Flexibility and adaptability to a fastpaced and evolving environment.
- Good problemsolving abilities and basic project management skills.
Whats next:
Its best to apply today because job postings can be taken down and we wouldnt want you to miss this opportunity. In case you need further information just send us a message at and well be happy to assist!
The preceding job description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.
Diversity & Inclusion
Here at the Stefanini Group we value plurality and equity regardless of race sexual orientation disability age ancestry religion gender and nationality. We understand and encourage the importance of being you!
About us
We are a Brazilian company with over 35 years of experience in delivering IT services worldwide ranging from IT outsourcing to application development or IT staffing. We have a direct presence in 41 countries through our 70 offices located throughout the world. We have managed to become the preferred partner of many smalltomidsize local and regional companies as well. Most of our clients come from industries such as financial services manufacturing telecommunications chemical services technology public sector and utilities.
Stefanini has career opportunities locally and around the world for professionals interested in a vibrant passionate teamoriented workplace. If you are a customercentric person with a get it done attitude come over for coffee and a talk on your future career with us! Learn more about us on and join us onLinkedInFacebookandInstagramwhere we regularly post insights from our colleagues.
We want to inform you that there are currently scams targeting job seekers by falsely using our companys name Stefanini. We sincerely apologize for any confusion or inconvenience this may have caused.
Please remember that legitimate job offers from Stefanini will always come through official channels including direct communication with our trained recruiters. If you receive any unsolicited messages requesting payment or personal information please disregard them.
If you suspect youve been targeted please contact us immediately at for verification.
Key Points to Remember:
* Legitimate job offers only follow interviews conducted with our hiring managers or clients.
* We will never ask for payment at any stage of the recruitment process.
Stay vigilant and feel free to reach out for verification. Your safety and security are our top priorities. Thank you for your understanding and cooperation.
Required Experience:
IC
Employment Type
Contract
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
