April 28th 2025
Fern Ridge School District is currently accepting applications for a Secretary II position at Elmira Elementary School.
POSITION INFORMATION
The Secretary II performs advanced general office/clerical work. Some nonroutine phases of work are referred to the immediate supervisor for advice. Decisions and determinations are based on procedures which may not be clearly defined and work may be performed from limited instructions. Performs more complex and varied office assignments than are generally expected from a Secretary I. The use of independent judgement is required on routine assignments. This position requires strong interpersonal skills and the ability to complete tasks for parents students teachers and administrators in a busy office setting.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.
1. Demonstrate regular and acceptable attendance and punctuality.
2. Be familiar with and adhere to all relevant District Board policies administrative regulations and building rules.
3. Interacts thoughtfully and courteously with students staff parents and community members and resolves conflict in a professional manner.
4. Work independently and cooperatively in teams with other staff members and students.
5. Attend staff meetings.
6. Attends inservice and workshop trainings.
7. Maintains appropriate certifications and training hours as required.
8. Completes appropriate logs forms and paperwork as required.
9. Reports safety sanitary and fire hazards immediately to supervisor.
10. Performs a variety of administrative tasks including answering telephones routing telephone calls or messages to appropriate staff operating general office machinery typing proofreading filing and handling incoming and outgoing mail.
11. Greets parents patrons and staff in main office and directs as appropriate providing guest badges bus passes etc. and ensures that all visitors are signed in and wearing a visitor badge.
12. Appropriately maintains and secures confidential records and inquiries.
13. Establishing and maintaining files student files health records attendance confidential files etc.
14. Compiling information for various school groups and/or departments and preparing reports.
15. Composing correspondence independently on routine manners.
16. Produce reports for various school groups and/or departments.
17. Respond to inquiries from district staff students and parents.
18. Orders receives distributes and inventories school supplies.
19. Serves as information liaison between the supervisor administrators teachers district office personnel and the general public.
20. Assists in coordinating school field trips (scheduling payment communication etc.
21. Maintains building calendars coordinating and scheduling as appropriate.
22. Troubleshoots office machinery (copy fax etc. coordinates maintenance and supply inventory.
23. Ensures that substitute teacher requests are made and completes required paperwork when current teachers are absent.
24. Completes a high volume of computer work using District computer programs to input high volumes of data with speed and accuracy including confidential data in an environment with constant interruptions.
25. Facilitates Health Room.
26. Maintain and reconcile petty cash for school.
27. Perform other duties as assigned by the Building Administrator.
QUALIFICATIONS
To perform this job successfully an individual must be able to perform each of the essential duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Required Knowledge Skills and Abilities
1. Thorough knowledge of (or willingness to learn) Eschool.
2. Ability to execute procedures in accordance with established District guidelines and procedures.
3. Knowledge of modern office methods/machines practices and procedures computer entry word processing spreadsheets and databases.
4. Knowledge of Business English spelling and arithmetic.
5. Thorough knowledge of (or willingness to learn) Oregon Revised Statues and Oregon Administrative Rules
6. Thorough knowledge of (or willingness to learn) Oregon Student Accounting Manual.
7. Ability to operate standard office machines computers and calculators.
8. Ability to organize work and establish priorities in workload in order to meet deadlines.
9. Ability to make involved and varied arithmetic computations rapidly and accurately.
10. Ability to carry out oral and written instructions.
11. Ability to interpret data and compile necessary reports.
12. Ability to work independently.
Education and/or Experience: Associates degree from an accredited college a high school diploma or equivalent with a minimum of two 2 years experience in a K12 school setting preferred.
Certificates Licenses Registrations: Certificates as determined by the District including ability to obtain and maintain a valid First Aid Card and other training as assigned by the District.
Fingerprint background check with the Oregon Department of Education (cost is $78.50. Background checks are required for each successful candidate prior to starting work.
Your complete application will include: - Letter of Interest
- Current Resume
- Completed FrontlineApplication
- At least three 3 letters of recommendation from persons qualified to comment on your skills abilities and/or preparation for this position.
- Official or Unofficial transcripts for highly qualified positions (HQ). To be considered *HQ you must provide proof of successful completion of 72 quarter hours or associates degree (or higher) OR pass a paraprofessional exam.
Closing Date: May 12th 2025 or until filled
Starting Date: TBD
Indistrict employees need only to submit a letter of interest through Frontlineto be considered for this position.
Compensation:
- There are many benefits to eligible Fern Ridge School District employees including:
- Pay Range of $18.78 $23.63 per hour depending on experience for indistrict applicants
- Pay Range of $18.78 $19.64 per hour depending on experience in a similar role for outofdistrict applicants
- Paid Personal Days
- Paid Vacation Days (accrued after one year)
- Health dental vision andlife insurance eligible
- 403B and PERS.
- Comprehensivestaff wellness program
- For more information visit the Staff page of our website and click on Employee Benefits at
Fern Ridge School District is anAffirmative Action/Equal Opportunity Employer:
The district does not discriminate on the basis of race religion color national origin disability sexual orientation gender identity marital status sex or age in its programs or activities.
Equal employment opportunity treatment will be provided in recruiting hiring training retaining transferring promoting and training of all employees regardless of race color national origin religion sex sexual orientation age veterans status genetic information marital status and disability if the employee with or without reasonable accommodation is able to perform the essential functions of the position.
If you have any concerns or complaints please contact Human Resources atExt 1203.
Veterans: A copy of the applicants Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215 which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a nonservice connected pensions.
Disabled Veterans:A copy of the applicants Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215 which shows character of service upon dischargeANDa copy of the applicants veterans disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215.
For veterans preference to apply the required military documents must be submitted at the time of application submission.
Contact Information:
Fern Ridge School District 28J
Human Resources Department
88834 Territorial Road
Elmira OR 97437
Website:
Phone:Ext. 1203
EMail: bscriber@
Information is available at the District Office 88834 Territorial Rd. Elmira OR 97253 Ext. 203 or
Fern Ridge School District Is An Affirmative Action/Equal Opportunity Employer/Veterans Preference Employer.
For Veterans Preference contact the District Office for information on required documentation.
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