ReceptionistOffice Administrator
ReceptionistOffice Administrator
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Job Description
Total Safety is looking for a Receptionist/Office Administrator to join their safetyconscious team! The Receptionist/Office Administrator performs reception duties including answering the switchboard greeting visitors executives suppliers and customers and performing other specialized requests. Provides backup administrative and clerical support.
Total Safetyis the worlds premier provider of integrated safety and compliance services and the products necessary to support them including gas detection respiratory protection safety training fire protection compliance and inspection industrial hygiene onsite emergency medical treatment/paramedics communications systems engineered systems design and materials management. Our Core Values are People Safety & Wellbeing Accountability Responsibility Empowerment Honesty Transparency and Integrity.
Specific Job Duties and Responsibilities:
- Corporate reception duties
- Meet and greet visitors maintain reception areas in orderly manner
- Monitor facility cameras
- Incoming mail
- Prepare overnight packages
- Schedule and tidy conference rooms
- Issue building entry badges
- Order name plates and business cards
- Facilities coordinator with oversight by Office Manager
- Coordinate routine maintenance and repairs with vendors as needed
- Order and stock breakroom kitchens and training room
- Order and stock office supplies
- Afterhours and emergency contact for facility
- Assist with administrative projects travel arrangements and any other tasks as necessary
- Printing and binding documents
- Assist with planning and managing meetings and office events including catering
- Monitor and order instock promotional items; source replenish and order promotional items for company events or sales events
- Assist Sales team with event registration and promotional items
- HSE/LPS location representative including quarterly facility inspections
- Identify fire wardens update EAP coordinate fire drills
- Assist Program Administrator for Concur for company travel and expense reporting platform
- Login credentials and password reset
- Map corporate cards to individual accounts and assign proper access and approvers
- Process terminated employee expenses
- Monitor and respond to Concur email box.
- Assist Program Administrator for JPM Chase company cards
- Application requests and questions
- Process card applications including management approval type of card credit limit MCC group
- Respond to daily issues/requests from cardholders such as declines increase credit limits fraud lost/stolen cards
- Corporate reception duties
Educational Requirements:
High school diploma or GED
Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race color religion sex age national origin pregnancy familial status disability status veteran status citizenship status genetic information or any other characteristic protected under Federal State or Local law. Total Safety is an Equal Opportunity Employer.
Required Experience:
Unclear Seniority
Employment Type
Full Time
