Faculty Affairs Administrator 2
Faculty Affairs Administrator 2
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1 Vacancy
Job Description
Job Title: Faculty Affairs Administrator 2
Location: Palo Alto CA 94304
Duration: 6 Months
Schedule: Hybrid remote eligible; 8 AM to 5 PM M-F (Lunch 12:00 PM - 1:00 PM)
Summary:
Seeking a Faculty Affairs Administrator 2 to Provide analysis and guidance within the school or department regarding faculty and academic staff appointments reappointments promotions and the search process. Ensure compliance with school and university policies.
Duties include:
- Provide operational support and guidance to search/review committees and make recommendations for process improvement.
- Document and interpret policies and processes for contributors to the appointment/promotion form (chair faculty lead and candidate).
- Manage review promotion and search processes including marketing recruiting preparing committee reports. Create agenda prepare and edit documents and forms for faculty review including recommendations.
- Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
- Prepare offer letters as needed for the chair or dean which may include gathering and synthesizing information from other offices.
- Serve as primary point of contact as needed in onboarding and orienting new faculty to the department school and university. Oversee all faculty visa matters and advise on application of policy as needed. Troubleshoot issues as they arise.
- Assist in ensuring compliance with faculty diversity related policies as led by the Office of Faculty Development Diversity and Engagement.
- Other duties may also be assigned.
Education & experience (required):
- Bachelors degree and three years of experience working with administrative processes or combination of education and relevant experience.
Knowledge skills and abilities (required):
- Elevated level of attention to detail and accuracy.
- Ability to track monitor and adhere to deadlines.
- Ability to learn client systems.
- Experience working with databases and Microsoft Office suite.
- Excellent communication skills.
- Demonstrated ability to act with tact and maintain confidentiality.
- Demonstrated problem solving and analytical skills.
- Demonstrated ability to work well with colleagues and clients and with external organizations.
- Demonstrated commitment to personal responsibility and value for safety shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
Employment Type
Full Time
