Procurement Supply Specialist 3 PSS3 - Olympia
Procurement Supply Specialist 3 PSS3 - Olympia
Posted on :
29-04-2025
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Job Description
Description
- Our vision is to ensure that Washington states children and youth grow up safe and healthythriving physically emotionally and academically nurtured by family and community.
Job Title: Procurement and Supply Specialist 3 (PSS3
Location: Olympia WA FullTime/Hybrid. This is a hybrid position where most of the work allows teleworking. However the incumbent of this position will need to travel to inperson activities meetings and events according to business needs
Closes:Monday May 5th 2025
Salary:$4517 $6077 Monthly
Do you have experience with purchasing and procurement We are looking for a Procurement & Supply Specialist to join our team to help support and contribute to DCYFs mission by performing the duties of a Procurement & Supply Specialist 3.
The Opportunity:
As a Procurement & Supply Specialist you will support Headquarters (HQ) with supplies parts and equipment purchases. This position will be responsible and accountable for the procurement of supplies materials parts and equipment for DCYF HQ employees and divisions and responsible for HQ supply management functions including receipt of goods storage issuance and transfer of goods and property to employees. Acting as the agency administrator for the DCYF Purchasing System the incumbent will be responsible for creating and maintaining purchasing policies and procedures to ensure compliance with governing laws rules and requirements.
Some of what you will get to do:- Maintain subject matter expertise regarding Department of Enterprise Services (DES) master contracts through strong understanding interpretation and application of the contract terms and conditions governing agency purchase of goods and services.
- Provide agencywide oversight analysis and consultation to HQ Regional Operation Centers (ROCs) and institutions to ensure agency compliance with RCW 39.26 as well as DES delegated authority and procurement policies.
- Make sourcing decisions based on extensive knowledge of procurement and supply practices.
- Provide Purchasing training to HQ ROCs and Institutions staff.
- Develop analytical tools and procedures to verify DCYF statewide purchasing complies with the complex tiered delegated authority structure.
- Perform daily compliance review and quality assurance (commonly called Order Review) of the agencys purchase orders (PO).
- Produce monthly and quarterly Delegated Authority Compliance metrics graphs reports and written narrative for Comptroller.
- Recommend corrective action for Agencywide Purchase Order Contracting.
- Develop specifications for large complex or unusual procurement projects.
- Prepare and develop original contract terms evaluation criteria analytical tools and procedures to assess and ensure vendor contract performance and compliance.
- Coordinate purchasing activities with clients to develop specifications and to resolve vendor performance problems.
- Utilize delegated decisionmaking authority to determine priorities set objectives and structure a consistent approach for cost efficient timely and sustainable office supply purchasing practices.
- Perform market analysis and customer needs assessment studies to identify new contracting possibilities.
- Monitor sustainability programs and develop strategies for improving sustainable practices.
- Originate and chair client committees and evaluate input relative to specification development and contract award.
- Originate and finalize competitive solicitation documents for longterm agreements and/or onetime purchases.
- Direct selection of interested and qualified vendors for bid distribution.
- Conduct prebid conferences and provide direction to interested bidders.
- In coordination with the DCYF Contract office promote Minority and Women Business Enterprise outreach programs and assist with annual reporting.
- Reject bids that do not meet bid requirements.
- Act as the agency administrator for the DCYF Purchasing System.
- Work with IT staff to create review and implement agile stories related to process improvements and changes to the DCYF Purchasing System.
- Establish agency procedures for the proper processing of goods and services through the DCYF Purchasing System and create training manuals for fiscal and program staff involved in the process.
This position requires the following knowledge skills abilities and education or professional experience:
Education or Professional Experience:- Equivalent education and experience totaling five 5 years in large scale procurement stock control receipt storage and issue functions in either government or business.
- An Associates of Arts degree in business administration procurement or supply management or related professional certification ANDthree 3 years of fulltime experience as a purchasing or supply professional.
Knowledge of:- Purchasing policies and procedures.
- Contract law principles of negotiations innovative contracting and procurement techniques.
- Supply management practices and property disposal procedures.
- Research and market analysis techniques.
- Effective communications and interpersonal relations.
- Be resilient and professional under pressure.
- Communicate clearly and concisely.
- Recognize and strategically analyze the risks benefits opportunities and associated costs of a prospective action.
- Establish and maintain effective working relationships with suppliers customers fellow employees and the public.
- Apply life cycle management techniques.
- Adapt rapidly to changing market conditions and/or customer needs.
- Effectively employ automated procurement systems.
- Develop and lead user committees that aid in the development of contract specifications or contract dispute resolution.
- Prepare and interpret complex contract specifications and award criteria.
- Analyze bids or proposals submitted by suppliers and determine award.
- Prepare and interpret procurement and contract statistics and management reports.
- Prepare and conduct individual and group training sessions.
- Prioritize competing work demands identify expected deliverables and evaluate effectiveness of efforts.
- Respond to difficult or stressful interpersonal situations in a way that minimizes potential conflict and maintains good working relationships among internal and external stakeholders.
In addition to the knowledge skills and abilities above our ideal applicant will also possess the following:- Dependability Reports to work every day and on time. Is fully prepared and adapt to assigned work hours and schedule. Notifies supervisor immediately when unexpected problems cause absence lateness or the need to leave early. Makes arrangements to ensure workload is covered. Provides adequate notice for planned leave.
- Accountability Gets the job done. Meets all deadlines or lets supervisor know immediately when deadlines might not be met and recommends alternatives. Possesses the ability to prioritize workload. Make sure all parts of a job are completed in full. Without making excuses accepts personal responsibility for the quality and timeliness of his or her work and keeps commitments. Acknowledges and corrects mistakes.
- Education or Professional Experience A Bachelors degree in business administration procurement logistics supply management or allied field AND one 1 year of experience in large scale procurement stock control receipt storage and issue functions in either government or business and working knowledge of the State of Washingtons Purchasing and Procurement policies.
How do I apply
In addition to completing the online application applicants must attach the following documents to their profile in order to be considered for this position:- Cover letter that describes your experience skills and contributions you will bring to this role along with values you will bring to the team and organization if you are chosen for this position.
- Resume (current/updated) that details your applicable experience and education.
- References: At least three 3 professional references with current phone numbers.
The Department of Children Youth and Families (DCYF) is committed to Washingtons children and youth growing up safe healthy and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting we encourage you to apply anyway.
The Department of Children Youth and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age sex marital status sexual orientation race creed color national origin honorably discharged veteran or military status or the presence of any sensory mental or physical disability or the use of a trained service animal by a person with a disability.
This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: recruitment may be used to fill multiple vacancies.
If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process contact Veronica Jones (Talent Acquisition Specialist) at .If youre experiencing technical difficulties creating accessing or completing your application call NEOGOV tollfree ator email.Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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