Administrative Assistant
Administrative Assistant
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Job Description
Hi were HUB. We are proud to be ranked 5th among the worlds largest insurance brokerages advising businesses and individuals on how to prepare for the unexpected. At HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our clients and organization.
We are currently hiring a Parttime Permanent Administrative Assistant for the Hub Financial Center (HFC) the centralized accounting team for HUB International. This position will be reporting to the Office Administrator. Key responsibilities include general office management arranging internal and external events providing administrative support to the accounting teams. Acting as the first pointofcontact to all guests and callers theAdministrative Assistantis responsible for greeting guests answering/routing calls and requests and providing general administrative support as needed.
Key Responsibilities
- Processing incoming and outgoing mail
- Handling incoming and outgoing couriers (including regular mail); open stamp sort and label for distribution
- Handling the mail run each day
- As needed arranging appointments booking meeting rooms and conference facilities
- General office management such as ordering supplies working with vendors to ensure facilities are operating properly
- Arranging internal and external events
- Support the onboarding of new employees and offboarding of exiting staff
- Contribute to a cooperative team environment in which cross functions are assumed as necessary to meet department deadlines and goals
- Other duties as assigned
Requirements
- High School Diploma or equivalent
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Applications (Word Excel and Outlook)
- Selfmotivated and proactive
- Demonstrated ability to take initiative and achieve results
- Must have some flexibility of work hours and have ability to potentially put in extra hours during peak times.
- Must have valid drivers license and vehicle
Whats in it for you
- Competitive compensation
- A leadership team focused on caring for and developing our team
- Growth potential HUB is constantly growing and so can your career!
- Ongoing personal and professional development opportunities
- Flexible parttime schedule working 25 hours per week in regular working hours Monday to Friday.
The expected salary range for this position is$19to$23 per hour and will be impacted by factors such as the successful candidates skills experience andworking location as well as the specific positions business line scope and level. HUBInternational is proud to offer comprehensive benefit and total compensation packages whichcould include extended health benefits disability insurance RRSP matchingpaidtimeoff benefits and eligible bonuses and commissions for some positions.
Disclaimer: By applying to this job and providing your mobile number you are agreeing to receive an initial text from HUB International which you will have the ability to opt out of upon receipt. Message and data rates may apply. Message frequency varies.
Department Office Administration & ClericalRequired Experience: 12 years of relevant experienceRequired Travel: No Travel RequiredRequired Education: High school or equivalentEmployment Type
Part-Time
