Administrative Officer I
Administrative Officer I
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Job Description
Description
The Community Development Department is hiring an Administrative Officer I (AO) to join our team.The AO interacts with CDD staff and other CBJ Departments.WHO WE ARE LOOKING FOR
This role requires someone who is both detailoriented and a creative problem solver. You must be comfortable with Microsoft Office Suite and Adobe Acrobat. You must be able to understand and create materials in a variety of formats. This position requires frequently switching between tasks and the ability to track and prioritize is critical.
We are looking for a combination of educational and/or job experience that provides the applicant with demonstrated competencies in:
Exemplary customer service: Modeling positive interactions with internal as well as external customers.
Supervision and mentorship: Exhibiting an approachable and positive communication style to provide training guidance and daily direction to administrative staff working on projects independent of your own.
Budget development and financial management: Working with leadership on the development and management of a moderately complex budget using prior years information research interviews with Division Managers and common sense to make estimates and predictions. Intermediate skill level in Excel with an understanding of advanced formulas is desirable.
Analytical thinking and problem solving: Exercising judgement and discretion using a systemic approach to analyze conditions or manage a situation by drawing on ones knowledge experience and relationships.
Writing and proofreading: Summarizing information and presenting responses and recommendations concisely using correct English grammar. Technical writing experience is valuable. Careful attention to detail is required when reviewing documents to edit for clarity conciseness grammar spelling punctuation formatting etc. Examples of things you will write include procedural instructions job descriptions recruitment materials training documents correspondence etc.
THE BENEFITS OF JOINING OUR TEAM
We are committed to professionalism and career enhancement while also sustaining a routine that supports life outside of work. This position works a 40hour week with flexibility to meet scheduling needs or requests and is eligible for telework and remote work scheduling options after one year.
Joining our team provides an opportunity to interact with a variety of people and departments while supporting CDD staff and projects. If you enjoy working on a wide range of tasks and projects with a high level of engagement this position may be a good fit.
WORKING HOURS AND LOCATION
This is an inperson position working Monday through Friday from 8:00 AM to 5:00 PM with potential biweekly evening hours to support the Planning Commission when needed. The office is in the Marine View Building in downtown Juneau near City Hall. Covered parking in the Marine Parking Garage is provided for employees by the city.Typical Responsibilities
The Administrative Officer I reports to the Director and assists in identifying and developing actions and practices that help accomplish the mission of CDD and improve the delivery of department services.
The AO supervises two 2 fulltime administrative staff that provide broad support to the Planning Commission and other committees and general administrative work to the department. As supervisor you will work with administrative staff to direct assignments monitor and evaluate performance and provide coaching and leadership to develop and retain highly competent public serviceoriented staff. Participation in CBJs Supervisory Academy is required.
This position is responsible for managing the department budget through data evaluation projection tracking and adjustments. You will work with each Division on budget requirements and purchasing needs throughout the fiscal year and provide analyses and recommendations related to departmental fiscal and operational activities.
In support of CDD the AO interacts with several CBJ departments on a weekly and sometimes daily basis. This position serves as the Human Resources Liaison Travel Officer and CDD Purchasing Officer responsible for processing personnel actions arranging travel managing grants establishing contracts and purchase orders paying invoices and other operational tasks. You will be a member of the CBJwide all admin team attending semimonthly meetings and trainings providing feedback to and from the group and CDD staff.
The AO supports special projects and is currently assigned to the CBJ team for an ongoing software implementation project with an anticipated timeline of 1824 months. Duties may include budget tracking scheduling and logistical support testing and train the trainer activities.
Minimum Qualifications
Education: High School graduation or the equivalent.
Experience: Four 4 years of administrative experience. Two 2 years of experience must have been at an Administrative Coordinator with the City of Juneau or the equivalent with another employer.
SUBSTITUTIONS:
A bachelors degree from an accredited college in business administration public administration finance banking accounting or a similar business field will substitute for the required experience.
OR
Two 2 years of postsecondary education in any field from
an accredited college may substitute for two 2 years of nonspecific
administrative experience 64 semester hours or 96 quarter hours equals two
2 years).
Other: a validDrivers license at time of appointment and for continued employment.
Supplemental Information
HIRING MANAGER CONTACT INFO
Hiring Manager: Jill Lawhorne Director
Phone Number:x4118
Email:
OR
Hiring Manager: Daniele Gaucher
Phone Number:x4119
Email:
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications you must document your education in your application and you may be required to provide transcripts.Work Experience
If you are using work experience to meet the minimum qualifications you must document your work experience in the application.If your application does not support minimum qualifications you may not advance to the interview and selection phase of the recruitment.
NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors please visit: your question is not answered in the FAQ you may contact the Department of Human Resources & Risk Management ator
For applicant password assistance please visit:
StatementThe City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callor TTY: Alaska Relay 711 oror correspond with the Department of Human Resources & Risk Management at or 155 Heritage Way Juneau AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
