Executive Assistant
Executive Assistant
Posted on :
29-04-2025
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1 Vacancy
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Job Description
Description
Executive Assistant
Summary
Reporting directly to the President this role works independently performing a wide range of complex and confidential administrative support duties. Requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail outstanding problemsolving skills effective organizational and multitasking abilities and a strong sense of trust.
Typical Duties- Executive Administrative Support: Provides wide range of complex office administration and support and assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.
- Manage complex calendar(s) in Outlook to include highlevel confidential meetings.
- Use of strong organizational skills to aid others in being more problems determines approach compiles data and prepares recommendations.
- Purchase and maintain inventory of supplies for office.
- Create and maintain filingsystem(s).
- Respond to phone calls physical mail and email messages; may handlewiderange informationdissemination.
- Company Communications: Author review and distribute companywide announcements and handle sensitive confidential correspondence and communications (portals voicemails texts faxes emails and documents). Contact company personnel at all organizational levels to gather and communicate information. Partner with internal Communication team to ensure consistency of Company messaging.
- Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space security swag and catering.
- Organize manage track and communicate project deadlines for the department to ensure deadlines are successfully met.
- Collaborate with crossfunctional teams to ensure a clear understanding of logistics and supplies needed.
- Expenses & Travel Management: Book and manage complex global travel arrangements including changes and cancellations; create track and approve expense reports.
- Organizational Development: Assist with team building initiatives and overall support of organizational change morale rewards and training.
- Coordinate department meetings events and conferences. Arranging conference calls video conferences or data conferences occasionally involving a global audience.
- Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates.
- Contribute to team effort by accomplishing related duties and supporting team goals asrequested.
Education and Experience:College degree preferred and 5 years supporting a senior level executive or an equivalent of education plus experience in an office environment. Event planning experience a plus.
Skills:
- Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion. Position continually requires demonstrated poise tact and diplomacy.
- Reach appropriate resolution in varied or sensitive situations that requires gaining the cooperation of others without damaging internal or external relationships.
- Ability to prioritize complex calendar schedules in an everchanging environment often with little direction.
- Indepth knowledge of business language grammar spelling and punctuation with ability to develop concise and exceptional written communications.
- Show understanding of how business and department processes interconnect within organization and among business consideration of different dimensions (crossfunctional global short and longterm goals) to develop optimal solutions.
- Knowledge in creating an effective workflow.
- Ability to adapt in a fastpaced complex environment utilize excellent organizational skills and be innovative and creative in work responsibilities.
- Advanced computer skills including Word Excel PowerPoint and Outlook.
- Demonstrate accuracy and thoroughness of work; monitor own work to ensure quality.
- Use professional concepts in accordance with company objectives to solve complex problems in creative and effective ways.
Employment Type
Full-Time
Key Skills
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