Special Education Administrative Assistant
Special Education Administrative Assistant
Posted on :
29-04-2025
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1 Vacancy
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Job Description
Provide administrative and clerical support to the Special Education Department in compliance with state federal and local Special Education laws and Functions:The essential functions or duties listed below are intended as an illustration of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar related or a logical assignment to the Duties (including but not limited to):*Answer phones relay messages schedule appointments and coordinate daily office operations.*Communicate with the public using discretion and professionalism; respond to inquiries when possible or direct individuals to the appropriate staff member.*Prepare a variety of written materials including letters memos bulletins requisitions reports contracts newsletters presentations and statistical data from rough drafts or oral instructions.*Order and maintain inventory of office and department special education student files and ensure data entry and retrieval are accurate and Education Department Responsibilities:*Support and manage the clerical functions of the Special Education Department across all grades ensuring accuracy confidentiality and compliance with deadlines.*Schedule all IEP meetings involving parents staff and service providers.*Issue consents and distribute completed IEPs to parents/guardians via email or US mail as requested.*Assist with scheduling intake meetings for incoming students and retrieving relevant IEPs/testing documents from sending districts.*Track and monitor all IEP paperwork to ensure compliance with timelines and regulations.*Maintain detailed spreadsheets of special education expenses; reconcile monthly with the department budget.*Process and monitor purchase orders; oversee purchasing for the department.*Maintain accurate SIMS Special Education codes for October March and June reporting cycles.*Act as liaison between the Special Education Department and: Greater Lawrence Technical School (GLTS) Business OfficeGLTS DESE SIMS Coordinator*Manage incoming/outgoing mail (US and interoffice).*Maintain archive or securely destroy student records in accordance with DESE Medicaid billing processes: verify student eligibility obtain parental authorizations distribute eligible student lists to service providers track therapy documentation and maintain related records.*Ensure all special education data systems (e.g. Frontline) are kept uptodate for approximately 300 students.*Assist the Director of Special Education with Indicator Data submissions Tiered Focus Monitoring reports and other staterequired reporting.*Perform other duties as assigned by the Director of Special Education.
Employment Type
Full-Time
Key Skills
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