Compliance Specialist

About The Community Builders (TCB)

Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders Inc. (TCB) is one of Americas leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive.

Position Description:
The primary purpose of this position is to help ensure ongoing Public Housing compliance and adherence to The Chicago Housing Authority (CHA) and TCBs Operations policies and procedures. The PHA Compliance Specialist assists in the preparation and delivery of public housing compliance and TCB Operations policies trainings for staff at established properties to help foster staff skill development.

The PHA Compliance Specialist has the overall responsibility for compliance monitoring conducting audits overseeing reporting and record keeping assist with audit preparation and audit response closeout as well as training staff. In this role the PHA Compliance Specialist will work in collaboration with other TCB Operations support functions (training IT leasing etc. as well as TCB Operations management (EVP VPO POM).

The Compliance Specialist must be well versed in CHAs and Low Income Housing Tax Credit compliance requirements including the consideration of marketing needs. This person must have the ability to train staff on all housing programs as well as all compliance functions including but not limited to: eligibility waiting list processes citizenship rules income assets allowances vacant unit rules transfer rules reasonable accommodations earned income disallowance EIV reporting and discrepancy functions fair housing limited English proficiency HAP processes rent schedules and utility allowance processes.

Essential Functions:
Ensure all facets of CHA requirements are monitored and in compliance i.e. reviewing and monitoring CHA Yardi reports monitoring waitlist files monitoring team members CHA access (EIV Yardi) and monitoring required certifications

Work closely with PHA asset manager to fulfill operations obligations

Approve all moveins and transfers for Oakwood Shores.

Review at least monthly for each property supported using Yardi reports and dashboards items that affect program compliance such as the status of vacant units; completed late and outstanding recerts; past due scheduled MIs. Provide guidance and follow up as needed
Report potential nonCompliance issues to the Compliance Manager Director of Compliance and appropriate Property Operations staff.
Conduct regular desk audits and/or site visits to review a sampling of MI AR IR certifications MO and waitlist activity to help ensure proper use of current forms that system information matches physical file documentation is completed signed and properly stored etc.
Monitor utility allowance to help ensure UA in use is current actual and review and approve updates that are not dictated by an approved HUD Rent Schedule prior to implementation.
Train site staff as applicable in Public Housing program regulations as well as Compliance related TCB policies and procedures
Conduct internal audits (files and physical) as needed
Assist sites in responding to all audit reports in a timely and complete manner
Develop constructive responsive and diplomatic relationships with the Chicago Housing Authority of the properties supported
Assist as needed with the completion of the Tenant Selection Plan (TSP) Affirmative Fair Housing Marketing Plan (AFHMP) and Language Assistance Plan (LAP) for established properties as well as any other documents as required
Travel
Submit employee reimbursement expenses in accordance with TCBs Travel and Expense policies in a regular and timely manner
Assist with projects and/or other Property Management Operations activities as needed and/or required

Knowledge Skills and Abilities:
Must have valid drivers license
Must be willing to travel as necessary including overnight travel and travel by plane
Must possess a working knowledge of the HUD PIH programs
Interpret and understand tenant file information
Proficiency in Microsoft Office applications including Excel Word and Outlook
Communicate clearly both verbally and in writing including the ability to provide technical assistance on reporting complex compliance issues in a simple straightforward manner
Ability to read and interpret complex documents such as regulatory agreements compliance and program regulations
Able to work as an effective member of a team and in a collaborative manner with other staff peers and supervisor
Ability to work in a complex and changing organization and adapt to changes in structures and work priorities

Education & Experience:
12 years on site property management experience in leasing and/or certification processing and/or management role
Proven experience in overseeing and meeting the HUD PIH Program
Current industry recognized HUD PIH Certifications

Ability to pass required CHA trainings to access CHA systems

Experience in the use of Yardi preferred

Benefits

• Medical dental and vision insurance
• 12 Paid Holidays & tenurebased PTO accruals
• Employer contributions to Health Savings Accounts
• Company paid Life & Disability Insurance
• 403(b) retirement plan with company match
• Taxadvantage accounts: commuter/parking medical & dependent care FSA
• Hospital & Critical Illness Insurance
• Confidential 24/7 Employee Assistance Program

The Community Builders is an equal opportunity employer.