Administrative Services Manager
Administrative Services Manager
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$ 7039 - 9385
1 Vacancy
Job Description
The salary range for this positionis $7039 $9385 monthly
Thurston County Public Works is recruiting for an Administrative Services Managerto join our dynamic energetic and innovative team. The successful candidate will be responsible for all administrative functions within the Public Works department including but not limited to human resources training policies and procedures records management and public records requests computer automation and other assigned administrative support position also provides highly responsible and complex assistance to the department director.
Essential functions may include but are not limited to the following:
- Develops oversees and supervises department administrative functions which include administrative support staff records management public records requests and training. Coordinates public records requests ensures implementation of policies and procedures and customer service activities.
- Provides guidance and support in organizational structure and with managers in determining number and types of positions needed to accomplish department in defining organizational structure and roles of divisions work units and positions determines need for additional staff and prepares justification for new and reclassed positions.
- Directs the selection supervision and evaluation of assigned staff; develops and manages operation manuals establishes work rules and performance standards; ensures compliance of departments performance evaluations and employee development plans conducts or oversees performance evaluations and initiates and implements disciplinary actions as warranted.
- Collaboratively works with division managers and the county Human Resources Department in resolving matters regarding employee relations labor relations risk management classifications compensation etc. Ensures office policies procedures and practices on personnel matters are consistent with federal state and county labor contracts at the departmental level and acts as a representative for the department in collective bargaining negotiations; resolves grievances complaints and other sensitive personnel matters.
- Guides managers on policyrelated issues such as attendance interpersonal skills administrative deadlines and office workload matters. Determines and oversees department performance management through establishment of performance expectations corrective action termination grievance prevention and resolution and overall employee morale.
- Serves as a customer service representative working with clients offices departments other agencies and general public to resolve issues and complaints.
To view the full job classification click here:Administrative Services Manager
Essential Personnel:This position is considered to be an essential worker and may be required to work during nonbusiness hours or closures in order to meet operational requirements and needs.
WORKING CONDITIONS:
- Work Environment Work is performed primarily in an office environment.
- Schedule Monday Friday 8:00 a.m. 5:00 p.m. Workload demands may occasionally require work outside the assigned work hours. Attendance at early morning or evening meetings may be required.
- Travel Requirements May be required to travel to meetings and conferences within or out of state.
- Customer Interactions Frequent interactions via phone inperson and video with Thurston County elected officials leadership staff peers and the public.
WHO WE ARE:
Our Core Values:
- Accountability We take responsibility for our actions and the resulting outcomes.
- Customer Service We provide our customers with the highest level of service and quality.
- Innovation We strive to continuously improve processes performance and results.
- Safety We demonstrate an uncompromising commitment to safety.
- Teamwork We work together toward achieving a common recognized end.
Mission to provide excellent public services in all areas of our business.
Vision The premier public works organization accountable and transparent in all services we provide to our community.
Thurston County values the diversity of the people it hires and to us means fostering a workplace in which individual differences are recognized appreciated and responded to in ways that fully develop and utilize each persons talents and are dedicated to recruiting and developing a talented workforce from various cultures lifestyles backgrounds and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage.
WHAT WE OFFER OUR EMPLOYEES:
- WorkLife Balance: We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.
- PlanFor Your Future: As a member of our team you will enjoy great employee benefits including a retirement plan pretax savings accounts as well as comprehensive health care and dental/vision care for you and your family. Please visitThurston County Employee Benefit Plansfor more information.
- Paid Leave: Fulltime regular employees earn paid vacationin addition to paidholidays.
- Robust Training Program: Employees are encouraged to attend County paid training to help them further their career learn new skill sets and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
- Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
- Deferred Compensation:The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
- Flexible Spending Account (FSA:Employees can take advantage of Section 125 flexible spending accounts for outofpocket health care and daycare expenses with pretax dollars.
- Public Service Loan Forgiveness: This is a federal program that allows fulltime public service employees who have made qualifying payments for certain loans to get their student loans repaid.Public Service Loan Forgiveness Program.
Why youll love it here: Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean the area boasts the perfect blend of yearround outdoor activities including boating hiking skiing and more. The region is also home to the state capitol city of Olympia known for its many restaurants microbreweries coffee shops farmers markets kids activities history and art events. Discover more about life in Thurston County at.
Message to potential applicants: We understandthat some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position and meet the minimum qualifications we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.
QUALIFICATIONS:
- A Bachelors degree in public administration business administration management or similar related field. Additional relatedexperiences may be substituted for education on a year for year basis.
- Five years of experience in a position equal in responsibility demonstrating successful management capabilities including at least two years previous supervisory experience and budget management. Previous related experience working in a similar office environment would be preferred.
- Must have the ability to proficiently utilize a personal computer and appropriate software to successfully perform essential functions of the position.
- Depending upon assigned department incumbent may be required to pass a drug screen and background investigation.
DESIRED SKILLS:
- Knowledge of human resource policies and processes including labor relations risk management recruiting and retention and training.
- Strong leadership strategic thinking customer service communication and problemsolving skills.
- Ability to apply sound judgment and problemsolving techniques to make reasoned timely and consistent decisions and to facilitate the effective resolution of problems grievances and complaints.
- Demonstrated ability to provide outstanding public intra and interdepartmental customer service.
- Ability to motivate and direct the work of other employees with prioritizing work assignments organizing tasks setting and meeting deadlines as well as planning and managing numerous projects simultaneously.
OTHER RELATED RECRUITMENT INFORMATION:
Questions about this recruitment Please contact Karen Weiss Director ator
This position is:
- Not represented by a Union
- Not eligible for overtime under the Fair Labor Standards Act (FLSA)
- Eligible for benefits
Items required for consideration:
- Application
- Resume
- Letter of Interest
- Supplemental Questions
Learn more about Thurston County at:Thurston County
Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.
THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment services and activities which is free from restriction based on race sex marital status color creed or religion national origin age sexual orientation including gender expression or identity pregnancy status as an honorably discharged veteran or military status genetic information or the presence of any sensory mental or physical disability unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources at. Those who are deaf deafblind hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 711 (orto connect with Washington Relay.
Required Experience:
Manager
Employment Type
Full-Time
