File and Resource Management Administrator
File and Resource Management Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Are you passionate about contributing to the community Are you interested in working for an organization that is committed to learning and growing puts people at the centre of our work believes in a culture of belonging and builds on the strength of our community
Camino Wellbeing Mental Health supports individuals families and communities as they work to strengthen their wellbeing and mental health. Our vision is to have a connected community where all people thrive.
WHATS THE OPPORTUNITIY
We are looking for a temporary fulltime File and Resource Management Administrator to join our team from June 2 2025 to August 29 2025 as part of the Canada Summer Jobs program! In this role you will assist in aligning the storage and retention of legacy agency client files with the updated current policies of Camino and play a key role in supporting the agency transition towards a paperless file storage approach wherever possible and helping align the archive data system to adhere with current policies.
If youre interested in giving back to the community and are looking to use your excellent administrative and organizational skills then this is the role for you!
WHY WORK FOR US
We are an organization that serves individuals families and communities within the Waterloo Region. We are excited about our work the impact we have in the community and our people (our people are our superpower!. We are committed to doing what is best for our community and to developing our people.
Join us to:
- Do work that matters.
- Be part of a caring passionate and collaborative workplace that lives its values.
- Learn a ton and support us in creating a more seamless experience for individuals families and our community.
- Be a part of our diversity equity and inclusion journey.
- Put the people we serve at the centre of everything we do.
- Have a positive impact in our community.
- Work with an organization that supports your growth and provides opportunities for you to use your transferrable skills among other teams and programs.
WHAT YOULL BE DOING:
- Contribute to the plan and of a strategy to organize hard copy client files and archive electronic files following Caminos processes or ministry guidelines
- Become the subject matter expert within the client current file management system (EMHware) fully understand the management retention and destruction of files in that system
- Familiarize and have basic understanding of the archive database systems (Penelope Caseworks AIM Archive) and the connection between the various systems of client record storage.
- Handle all access to hard and soft copy client files with the highest privacy integrity and confidentiality.
- Upload and organize client files working closely with the Supervisors of Programs and Services and Administrative Supports for approvals on tasks where required and direction of file management.
- Understand reporting function of the system pull and review clinical file upload reports
- Data entry as required as we digitize critical hard copy files into the client file management system.
- Participate as a member of the Administration Supports team by attending Client File Project meetings and team meetings.
- Model the Values of the Organization (We put people at the centre of our work We are a culture of belonging We learn grow and try new things We build on the strength of our community).
WHAT WERE LOOKING FOR:
- Enrolled in or completed postsecondary education in the social services field
- One to two years of administrative experience preferred
- Experience with client file management systems (e.g. EMHware AIM or Penelope) is a strong asset
- Strong communication and organization skills
- Working knowledge of office equipment Microsoft office programs and general computer skills
- Strong attention to detail for effective and efficient data entry
- Ability to work independently at times and as a team player as part of a larger team
- Proven ability to solve problems
ARE THERE BONUS POINTS
You Bet! You are strongly encouraged to apply if you have:
- Experience working within the Social Service sector
- Standard First Aid CPRC certification an asset
ANYTHING ELSE I SHOULD KNOW:
This position is funded through the Canada Summer Jobs program and therefore applicants must meet the following requirements:
- Be between 15 and 30 years of age at the start of employment.
- Be a Canadian citizen permanent resident or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration employment; and
- Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
- Requires the ability to commute throughout the Waterloo Region to different office locations
- A Police Record with Judicial Matters check isLA1SM2 required for candidates 18 years and older
- Must be able to provide either proof of vaccination or documentation providing a satisfactory reason under the Ontario Human Rights Code for not being vaccinated
- Wage: $20.90/hr
OUR COMMITMENT TO EQUITY
Camino is an equal opportunity employer and supports workforce diversity. At Camino we believe that diversity enriches our performance clients services offered the communities where we live and work and the lives of our employees. Should you require accommodation during the recruitment process please contact Human Resources . While we thank all applicants for their interest only those candidates selected for an interview will be contacted.
As we continue to be responsive to the changing needs of our communities we acknowledge the historical and presentday violence and systemic barriers that continue to harm members of our Region and that we must ask ourselves not if we are complicit but how.
Camino is committed to developing antioppressive practices and equitable outcomes for the families we serve while ensuring that our programs reflect and meet their needs. We recognize that we must work in collaboration with others to dismantle systems of oppression discrimination and violence that people face as a result of their diversity beliefs and identities.
Building equity takes time resources intentional commitment and behavioural change. It is an ongoing process and we start by recognizing the racism and discrimination faced by Indigenous people Black people Asian communities racialized people ethnic or linguistic groups members of the 2SLGBTQIA communities unhoused people people with mental illness and people with physical and intellectual disabilities.
To help us create change and ensure that we can continue helping families thrive Camino has invested in antiracism and antioppression training for all our employees. In addition we have engaged in an organizational assessment to identify and address gaps. We have also created an Equity Leader position to help ensure our policies processes and practices eliminate any existence or influence of systemic racism across our organization.
We have a lot of work to do and we are committed to keep moving forward on this learning journey. We will continue to listen learn and take action to ensure that everyone at Camino experiences true equity empowerment and inclusion.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
