Office Services Clerk
Office Services Clerk
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1 Vacancy
Job Description
Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment within the legal industry.
Join our Office Services Team as an Office Services Clerk located in our Miramar Office.
We are seeking a dedicated professional who thrives in a fastpaced deadlinedriven environment. The ideal candidate possesses strong organizational skills attention to detail and the ability to multitask while meeting deadlines. With a clientfocused mindset and a proactive approach you will play a critical role in ensuring seamless office operations. If you are someone who demonstrates initiative adaptability and strong problemsolving abilities we invite you to join our team.
This role will be based in our Miramar office with a fulltime onsite schedule. Inoffice presence is required for daytoday operations as well as for team meetings training opportunities and relationship building. This role reports to the Talent Services Business Partner.
Hours are 8:00 am to 5:00 pm Monday through Friday. Candidate should also be flexible to work overtime as needed.
Position Summary
The Office Services Clerk is responsible for handling general office tasks including internal mail delivery processing incoming and outgoing mail arranging for UPS and messenger services faxing and managing large print scan and copy jobs. This position also assists with stocking supplies office moves and conference room setup.
Key Responsibilities
Manages all incoming and outgoing mail by sorting distributing and preparing items for delivery to ensure timely and accurate correspondence. Coordinate closely with staff to prioritize urgent mail and maintain delivery records while maintaining a regular schedule to accommodate special requests as needed.
Arranges courier and express shipping services including UPS FedEx USPS and local messengers for documents and packages requiring expedited delivery; track shipments to ensure arrival and resolving delivery issues promptly.
Coordinates and manages largescale printing scanning and copying tasks to support staff needs and ensure timely completion of materials for meetings events and daily operations. Troubleshoots equipment issues and liaises with service technicians when necessary.
Restocks paper and maintains supplies at printer stations ensuring all equipment is ready for use and minimizing disruptions to daily office functions. Monitors supply levels and places replenishment orders proactively.
Supports physical office logistics including assisting with internal moves cubicle setup and breaking down conference rooms and preparing workstations for new hires. Coordinate with IT to ensure a seamless transition and functional setup. Manage all inoffice visitors while assigning visitation key cards.
Assists with planning and coordinating office events including team gatherings celebrations and staff appreciation activities. Manage logistics such as office setup catering and supplies to ensure smooth .
Supports general HR administrative task including drafting and filing search firm agreements while maintaining an uptodate contracts database and ensuring timely contract renewals. Followup with temporary agencies on their certificate of insurance requirements.
Processes reimbursement expenses search firm and background check invoices and credit card reconciliation.
Provides recruitment support to the Talent team by posting job openings on the company intranet and job boards; ensuring postings are accurate consistent and aligned with internal guidelines.
Qualifications
Skills & Competencies
Strong client service and communication skills.
Excellent organizational skills and attention to detail.
Ability to multitask and work well under pressure in a fastpaced environment.
Selfstarter with the ability to work independently and as part of a team.
Ability to lift/move containers or boxes up to 40 pounds and push carts.
Competent working knowledge of copy printing binding scanning and mailing equipment.
Education & Prior Experience
Minimum of 13 years prior office services experience preferably in a law firm.
High School Diploma; College Degree is a plus.
Technology
Proficiency with Windowsbased software and Microsoft Office Suite applications including Microsoft Word Excel and Outlook required.
GT is an EEO employer with an inclusive workplace committed to meritbased consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of nondiscrimination on any protected basis.
Employment Type
Full-Time
