Business Operations Coordinator II
Business Operations Coordinator II
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Job Description
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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the worlds largest humanitarian network
Join usWhere your Career is a Force for Good!
Job Description:
Joining The American Red Cross is like nothing else its as much something you feel as something you do. You become a vital part of the worlds largest humanitarian network. Joining a team of welcoming individuals who are exceptional yet unassuming. Diverse yet uncompromising in unity. You grow your career within a movement that matters where success is measured in people helped communities made whole and individuals equipped to never stop changing lives and situations for the better.
When you choose to be a force for good youll have mentors who empower your growth along a purposeful career path. You align your lifes work with an ongoing mission thats bigger than all of us. As you care for others youre cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.
Where Your Career is a Force for Good!
WHAT YOU NEED TO KNOW (Job Overview):
Perform transactional activities such as budget monitoring handling daily finance transactions managing local vendor relationships facilities management fleet management Human Resources Information Technology and running records/reports to support the finance operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support development and/or leadership guidance to all volunteers.
Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal State and local regulations.
WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities):
- Provide administrative budget support such as: expense coding financial report dissemination analyzing monthly forecasting of expenses initiation monitoring and approval of regional procurement transactions establishing location processes for cash and card transactions and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.
- Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.
- Support facilities/asset management by ensuring repairs are completed within budget and managing vendorrelated activities such as ensuring the appropriate system is used to pay vendors maintaining relationships with vendors at each physical location obtaining proposals for new vendors providing business plan information for real estate transactions and updating risk management system with current values/status.
- Maintain fleet inventory records file and maintain insurance claims and follow up with estimates/repairs.
- Maintain insurance certificate applications financial collection processes and appropriate forms and codes used for regulated items including alcohol to support meeting planning.
- Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.
- Develop maintain and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.
WHAT YOU NEED TO SUCCEED (Minimum Qualifications):
- Education: High School or equivalentrequired. Associates degree in Accounting Business or Public Administration preferred.
- Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations government agencies nonprofit organizations business or equivalent combination of education and related experience required.
- Management Experience: NA
- Skills & Abilities: Ability to work on a team. Ability to plan prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software including Word Excel PowerPoint and Outlook.
- Travel: Travel is required throughout the Region with some travel outside of Region. A valid drivers license is required.
- *Combination of candidates education and general experience satisfies requirements so long as the total years equate to descriptions minimum education and general experience years combined (Management experience cannot be substituted).
- Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop kneel crouch or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers phones and printers light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.
BENEFITS FOR YOU:
As a missionbased organization we believe our team needs great support to do great work. Our comprehensive package includes:
Medical Dental Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 15 days a year; based on type of job and tenure
Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
401K with up to 6 match
Paid Family Leave
Employee Assistance
Disability and Insurance: Short Long Term
Service Awards and recognition
Apply now! Joining our team will provide you with the opportunity to
make your career a force for good!
The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected veteran status age or any other characteristic protected by law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers San Diego Fair Chance Ordinance the California Fair Chance Act and any other applicable state and local laws.
AmeriCorps the federal agency that brings people together through service and its partners the Peace Corps AmeriCorps Alums National Peace Corps Association and the Service Year Alliance launched Employers of National Service to connect national service alumni with opportunities in the Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.
Interested in Volunteering Visit to learn more including our mostneeded volunteer positions.
To view the EEOC Summary of Rights click here: Summary of Rights
Required Experience:
IC
Employment Type
Full-Time
