Executive Assistant to the Chief Legal Officer
Executive Assistant to the Chief Legal Officer
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Job Description
Overview:
Ralliant is seeking an exceptional selfmotivated and versatileExecutive Assistant to support our Chief Legal Officer. The ideal candidate must be proactive with excellent problem solving and judgment skills and the ability to think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively. This exciting role requires attention to detail ability to meet tight deadlines great organizational skills and integrity and professionalism in handling confidential information. Individual must demonstrate ability to accommodate flexible work schedule based on the needs of management and the department. This position is located in Raleigh NC.
Responsibilities:
- Maximize Executives efficiency and priorities including booking appointments managing todo and maintaining frequently changing calendar through Outlook. Make sure the executives day is organized and productive
- Coordinate all aspects of executive level appointments meetings receptions and conference calls including booking of rooms ordering of food disseminating of materials working with other administrative staff etc.
- Book and/or coordinate travel arrangements including both domestic and international travel (air ground hotels dining and tours etc.
- Prepare Executive for meetings by clarifying purpose of each meeting prepare agenda pull background materials and prepare briefing documents. Following meetings help coordinate additional administrative support whenever necessary conduct followup tasks or activities and ensure timely completion of commitments made
- Create and/or assist with the creation and modification of presentation materials spreadsheets and other various documents using Power Point or other software programs
- Serve as gatekeeper of the Executives time schedules and information while maintaining a courteous manner
- Prepare reconcile and track expense reports
- Oversee significant areas of the Law Departments operations including invoice processing and review
- Partner with the Executive team and other Executive Assistants to create a seamless support environment
Qualifications:
- 5 years of previous experience supporting senior executives
- Proficiency with Microsoft Office: Outlook Excel Word PowerPoint and SharePoint
- Detailed planning time management and organizational skills
- Exceptional written verbal and interpersonal communication skills
- Understands and meets deadlines and time sensitive issues in a fastpaced environment
- Builds relationships with assistant community as well as with internal/external leaders and other team members
- Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership
- Quickly learns and adopts new technologies
- Able to change direction as needed and perform with unanticipated interruptions or pressures
- Collaborative team player; willing to jump in and do the work needing to be done
Preferred Skills:
- Experience managing projects through completion
- Event planning and management experience a plus
- Associate or Bachelors degree preferred
- Certified Paralegal ideal but open to equivalent experience through inhouse work a law firm or in another legal setting
- Experience coordinating the processing and review of legal invoices
Ralliant Overview
Every day engineers transform scientific potential into realworld impact reshaping how we live and work. At this pivotal moment in technology Fortive is creating a focused standalone company poised to capitalize on powerful longterm trends with mission critical technologies advancing an electrified and digital future. Our team of scientists engineers and technologists is joining forces to pioneer solutions that will shape the future of industry.
Introducing Ralliant Corporation a global technology company uniting trusted brands solving tough challenges to speed breakthroughs at leading companies research institutions and governments across the semiconductor/communications/diversified electronics industrial manufacturing utilities and aero defense and space industries.
Ralliant is fueled by a global team of changemakers committed to continuous improvement and a strong culture rooted in disciplined . For more information please visit: Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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