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Make a dierence in the community you live in! As a Community Builderan employee with the City of Gainesville you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job its a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GGFinancial Services: Payroll

Salary Range Minimum:

$21.59

Salary Range Maximum:

$32.88

Closing Date:

05/12/2025

Job Details:

Processes basic and semicomplex accounting including but not limited to gathering data related to employee payroll and time worked entering and adjusting employee earnings and deductions review withholding preparing reports review and process invoices audit credit card bills answer supplier inquiries and process and distribute supplier payments. May perform basic and semicomplex calculating posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records. Masters all applicable software organizational processes and procedures.

Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities and from lower classes by more varied and complex duties innovation and support of multiple functions.

*May fill multiple positions
*May underfill or overfill depending on experience

Job Description:

SUMMARY

Processes basic and semicomplex accounting including but not limited to gathering data related to employee payroll and time worked entering and adjusting employee earnings and deductions review withholding preparing reports review and process invoices audit credit card bills answer supplier inquiries and process and distribute supplier payments. May perform basic and semicomplex calculating posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records. Masters all applicable software organizational processes and procedures. May be expected through onthejob training to progress to the Payroll and Payables Specialist Senior level.

Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities and from lower classes by more varied and complex duties innovation and support of multiple functions.

EXAMPLES OF WORK**

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

Process biweekly payroll for all employees. Process monthly payroll for all retirees.

Manage tax and withholding records and deductions for all federal state local or other corporate taxes that affect payroll.

Answer questions regarding paychecks withholding tax issues or earnings adjustments from employees and help troubleshoot possible pay issues.

Follow and calculate outside wage garnishment requests or judgments when required.

Calculates and prepares routine and semicomplex checks for payments of invoices utilities taxes and other payments.

Complies with organizational Federal and state policies procedures and regulations.

Respond to external suppliers and internal managers regarding all aspects of the accounts payable process including processing invoices for payment verifying payment records and reconciling payment issues.

Research information to provide accurate and timely solutions to internal clients and suppliers.

Verify the accuracy of vendor invoices and confirm that the correct account codes are used.

Generate payment to vendors on a routine schedule and match the payment with backup for review by the financial manager.

Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.

Review automatic payments to ensure correct coding and authorization as well as sufficient documentation.

Develop and maintain a filing system for financial information records and documents to ensure easily available information.

Attends work on a continuous and regular basis.

NONESSENTIAL JOB FUNCTIONS

May provide assistance to other personnel in the analysis and research of financial data and in the preparation of regular and special fiscal reports.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential job function satisfactorily. Below are the required education experience knowledge skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma and three years of experience in paraprofessional accounting bookkeeping payroll payables or other revenuerelated accounting work; an Associate of Arts degree with at least 12 semester hours of accounting can be substituted for two years of experience; or an equivalent combination of education training and experience which provide the required knowledge skills and abilities.

Typing at a speed acceptable to departmental needs may be required.

CERTIFICATIONS OR LICENSES

Licenses

None.

Certifications

None.

KNOWLEDGE SKILLS AND ABILITIES

Knowledge of and ability to process routine and semicomplex payroll including hours of work and overtime provisions of the Fair Labor Standards Act.

Knowledge of and ability to process invoices.

Knowledge of financial operations and bookkeeping principles and standard office terminology procedures routines and equipment.

Knowledge of and ability and willingness to apply appropriate and applicable accounting principles and procedures and applications to accounting functions.

Knowledge of rules and regulations of keeping accounting records.

Knowledge of business English and arithmetic.

Ability to learn and apply more complex principles of accounting rules and regulations.

Ability to skillfully operate computers and relevant software and other business machines.

Ability to analyze semicomplex utility accounting billing system and payroll problems.

Ability to make mathematical calculations with reasonable speed and accuracy.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job the employee is often required to sit for prolonged periods of time.

May on occasion require lifting pushing and/or pulling (less than 20 pounds).

WORK ENVIRONMENT

May be required to work and attend meetings outside regular business hours.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville oers a competitive benets package and opportunities to grow both professionally and personally.

All regular employees are eligible for traditional benets such as health insurance life insurance paid leave 11 paid a holidays a year a pension plan and a deferred compensation plan but we also oer great things like onsite tness centers tuition reimbursement onsite medical sta and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities women and individuals with disabilities are encouraged to apply. Individuals with a disability who require special accommodations during the selection process should notify the Human Resources Department ator TDD/TTY at.

Veterans Preference

Veterans are encouraged to apply. Veterans Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07 Florida Statutes (F.S. specifies who is eligible for Veterans Preference. State of Florida residency is not required for Veterans Preference.

If you are unable to apply online due to a disability contact recruiting at or by calling.