IMS - Business Operations Specialist 1

JOB SUMMARY

The Institute of Materials Science (IMS) at the University of Connecticut (UConn) seeks applicants for a fulltime position as a Business Operations Specialist 1 to join IMSs professional staff team. Under the limited supervision of IMSs Assistant Director for Finance and Administration the incumbent will provide administrative and financial support to our revenue programs and service centers. IMS is an interdisciplinary research center that interfaces with a large number of internal and external customers who rely on Institute services and facilities.

DUTIES AND RESPONSIBILITIES

• Assists students staff faculty customers and others with a wide range of administrative and fiscal matters.
• Corresponds with administrators from other units institutions and customer contacts and serves as a liaison between the unit faculty member other University offices and customers.
• Acts as fiscal manager for and resource to faculty members lab managers and program leaders responsible for use of unrestricted project accounts.
• Processes transactions for revenue (internal and external) and expense (payroll and procurement) on unrestricted project accounts.
• Meets with research teams to explain services and procedures communicates financial information and assists with transaction documents as needed.
• Resolves outstanding issues on fiscal accounts including followup on problems to ensure timely and accurate completion of work.
• Assists with financial recordkeeping and administrative procedures for service revenue activities including maintaining consistent documentation of internal and external transactions generating quotes and invoices and processing program expenses.
• Prepares basic budgets and financial statements for IMS service centers and revenue programs.
• Complies with federal state and University standards and regulations for all aspects of service center and revenue program management.
• Communicates with IMS leadership when conflicts arise with revenue arrangements.
• Helps prepare financial reports as needed to meet federal state university and departmental regulations and requirements.
• Supervises administrative support and is responsible for all unit purchasing.
• Within unit and University expectations ensures compliance with established internal controls and departmental administrative policies and procedures including maintenance and coordination of center records and deliverables.
• Works on special projects as directed by supervisor.
• Performs related work as required.

MINIMUM QUALIFICATIONS

1. Bachelors degree in a related field and two years of related experience OR equivalent combination of education and/or experience.

1. Effective and clear written and verbal communication skills.
2. Ability to use Microsoft products and software applications.
3. Proven time management skills in a fastpaced highvolume environment.
4. Ability to work independently on routine tasks and in a team setting while regularly exercising sound judgment.
5. Excellent interpersonal skills with the ability to establish and maintain positive working relationships with diverse student administrative and faculty populations.

PREFERRED QUALIFICATIONS

1. Three or more years of related experience.
2. Experience working in a higher education setting preferably within a scientific institution/unit.
3. Knowledge of federal and state laws regulatory requirements and University policies governing the receipt and use of funds.
4. Experience working with UConn electronic systems (KFS WebFOCUS HuskyBuy CoreCT etc..
5. Direct experience with documents and stages in the revenue process (e.g. quotes purchase orders service agreements invoices accounts receivable etc..

APPOINTMENT TERMS

This is a fulltime position. The University offers a competitive salary outstanding benefits including employee and dependent tuition waivers at UConn and a highly desirable work environment. Salary will be commensurate with the successful candidates background and experience. This position could potentially have a hybrid work schedule subject to authorization and University policy.

Other rights terms and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a preemployment criminal background check.

TO APPLY

Please apply online at Faculty and Staff Positions Search #498905 to upload aresume cover letterand contact information forthree 3 professional references.

Screening will begin immediately and the search will remain open until a suitable candidate is found. Priority will be given to applications received byat 11:55 p.m. Eastern time on May 9 2025.

All employees are subject to adherence to the State Code of Ethics which may be found at members of the University of Connecticut are expected to exhibit appreciation of and contribute to an inclusive respectful and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employees unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

The University of Connecticut is an AA/EEO Employer.