DEPUTY DIRECTOR EMPLOYEE RELATIONS AND COMPLIANCE

New York City Emergency Management (NYCEM) helps New Yorkers before during and after emergencies through preparedness education and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise including individuals assigned from other City agencies.

The Office of the Chief Operating Officer (COO) is comprised of Human Capital Management (HCM) Information Technology (IT) Support Services and Geographic Information Systems (GIS). The Office of the COO is focused on implementing agency initiatives and strategies into daily operations to meet agency objectives and goals.
The Human Capital Management (HCM) team coordinates all aspects of employee relations and organizational culture which includes but is not limited to the areas of talent management employee relations payroll and timekeeping benefits HRIS and analytics HR compliance change management organizational and performance management.

Under the direction of the Chief Human Capital Officer (CHCO) the Deputy Director Employee Relations and Compliance will have two key intersecting portfolios and will be responsible for technical support to the unit and the agencys employees as well as for driving and executing new initiatives within these two workstreams. Employee relations will include leading our Wellness portfolio; working with staff members on employeespecific matters; and working with staff to ensure policies and procedures are clear available and accessible. The compliance aspect of the portfolio ensures we are properly tracking reporting and maintaining records on employee relations issues including extended leave civil service title issues and workers compensation as well as general mandated reporting complying with civil service and other applicable City State and Federal laws.

Duties may include but may not be limited to the following:

Employee Relations:
Partner with the Chief Human Capital Officer to promote employeecentered initiatives that foster an equitable and inclusive environment.
Drive the Wellness portfolio for the agency including representing NYCEM as the WorkWellNYC Ambassador to the Office of Labor Relations.
Drive the agencys events program which includes but may not bimonthly employee recognition events an annual Award ceremony challenges and competitions and the annual Take Your Kids to Work Day.
Act as the liaison for various employee relations roles such as veterans liaison and EAP coordinator.
Collaborate with the CHCO the Recruitment and Onboarding unit with HCM and all agency divisions to implement a comprehensive and integrated onboarding program for the agency.
Develop communication plans for the implementation of largescale policy and process changes.
Develop and manage content for the HCM SharePoint continuing HCMs work to transition employeefacing documentation into plain language policies.
Facilitate support and advise on improvement of the annual employee performance cycle goal development and tracking managerial feedback and other HR processes.
Develop comprehensive strategic retention plans to meet the human capital strategic goals

Compliance:
Data reporting: Track and manage the timing of various mandated reports and prepare and/or act as the point person for the timely submission of such reports; work with the Chief Human Capital Officer the Deputy Chief Operating Officer and HCMs data strategist (forthcoming) as well as other units to ensure compliance with data reporting requirements.
Work Authorization: Oversee the agencys work authorization portfolio including proper filing of I9 paperwork; work closely with NYCEMs Chief Counsels office on matters of employee work authorization including tracking messaging and providing support and information to candidates employees and hiring managers/ supervisors.
Extended Leave: Work with staff on their extended leave needs including maintaining accurate tracking of various leave balances; liaise with timekeeping and payroll to ensure transactions accurately support the various types of leave taken; prepare leave letters for employees; troubleshoot where necessary.
Department of Investigation (DOI): Oversee DOI compliance ensuring employees receive and return required paperwork and that packages are sent to DOI in a timely manner.
WorkRelated Injuries: Support employees who report onthejob injuries and work with them on required information gathering; enter information in the Workers Compensation System; and act as the primary liaison with the Law Department and our internal Counsels office on all workers compensationrelated matters. Maintain compliance with annual filing of NYS DOL SH900 forms reporting workrelated injuries.
Health and Safety: Represent HCM on our Health and Safety Committee.
Annual Financial Disclosure: Act as the NYCEM liaison to the Conflicts of Interest Board during the annual financial disclosure reporting period ensuring updated information and closing out termination records.
Records Management: Act as the HCM liaison to the Records Management unit advising on records retention per City policy and ensuring compliance.
Civil Service: Act as the primary liaison with DCAS on civil service title matters; execute DP72s as necessary; advise on additions to gross and other technical adjustments driven by employee CS titles; play a key role in strategy communication and technical support should any of our titles become represented by a union in the future.
COOP: Lead the HCM continuity of operations plan including quarterly reporting and enhancing documented standard operating procedures.
Other:
Advise on streamlining and improving HCM processes and operations.
Performs other duties as requested.


*PLEASE NOTE THE FOLLOWING:
oThe selected candidate will be assigned to an oncall Emergency Operations Center (EOC) team and will be expected to work nonbusiness hours during some emergencies. These nonbusiness hours include nights weekends holidays and extended week hours outside of a 9AM5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the oncall EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time with six weeks off in between.
oThis position will be eligible for limited remote work; the selected candidate will be required to be present in a NYCEM location a minimum of three days per week.
oThis position is grant funded through 8/24/2027 with the possibility of an extension.
oIN ORDER TO BE CONSIDERED FOR THIS JOB PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.


PREFERRED SKILLS

A minimum of five years of NYC HR experience.
Strong analytical and problemsolving skills; proven ability to dig in and do whats necessary to find answers.
Proven ability to conceptualize plan for track and drive project implementation from start to finish and to drive change.
Strong organizational skills and operational excellence to accurately track issues and records and keep information up to date.
Knowledge of and experience with varied human resource information systems.
Proficiency with Microsoft Office Suite.
Experience with CHRMS WCS and reporting functions of NYCAPS a plus.
Familiarity with relational databases such as Access Airtable or Quickbase a plus.
Knowledge of NYC and civil service employmentrelated laws and regulations.
Excellent interpersonal and conflict resolution skills.
Excellent verbal and written communication skills including consistent responsiveness and ensuring closure with employees on any outstanding issues.
Excellent attention to detail.
Enthusiasm and a strong work ethic.
Strong leadership skills.
SHRM Senior Certified Professional (SHRMSCP) or SHRM Certified Professional (SHRMCP) certification a plus.

In addition the selected candidate will be able to demonstrate a proven ability in the following areas from the agencys performance management model:

Knowledge skills and abilities the candidate will be able to execute on the following:
oLead an initiative from start to completion.
oFacilitate effective meetings including clear agendas desired outcomes and follow up.
oEvaluate processes and identify areas for improvement.
oFoster good working relationships with division heads and hiring managers.
oCommunicate effectively with all unit members and external partners.
oDevelop skills and professional growth in staff.
oOversee and enforce unit and agency policies with staff.
oComplete performance evaluations for staff.
oDevelop and track progress on annual goals with staff.
oSupport leadership as needed to ensure the unit is as effective as possible.

Competencies:
oKnowledge possesses appropriate subject matter expertise.
oWork Ethic and Productivity produces consistently high quality accurate and ontime deliverables; takes responsibility is dependable and accountable and follows through; is responsive to requests from leadership.
oStrategic Problem Solving and Innovation is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
oEffective Communication communication is clear precise and timely; understands their audience and display confidence in delivering their message.
oTeamwork encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
oStrategic Planning creates a strategic vision and plan for the unit and communicates a path toward it; ensures unit activities contribute to the articulated vision; aligns the units goals with the broader HCM and agency goals.
oDecision Making demonstrates confidence decisiveness adaptability and good judgement; brings solutions not problems; makes informed equitable and sometimes difficult decisions.
oRelationship Building values and seeks diverse perspectives by demonstrating awareness sensitivity and acceptance of cultural differences.
oGiving and Receiving Feedback delivers specific and growthcentered feedback whenever the opportunity presents; listens and receives honest and open feedback without defensiveness; provides actionable and constructive suggestions resources and guidance on how to improve enhance or expand efforts.

**Studies have shown that women people of color and other underrepresented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge skills education and experience to meet qualifications. If you are interested in applying we encourage you to think broadly about your background and skill set for the role.**

EMERGENCY PREPARDNESS MANAGER 94611

Qualifications :

1 . A fouryear high school diploma or its educational equivalent and eight years satisfactory fulltime professional experience in one or a combination of the following: emergency management fire or police services public safety public health public administration urban planning engineering or another specialized area to which the appointment is to be made. 18 months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of satisfactory fulltime professional experience in one or a combination of the areas listed in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above; or

3. A master s degree from an accredited college in emergency management public administration urban planning engineering economics political science the physical sciences or related field and three years of satisfactory fulltime professional experience in one or a combination of the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above; or

4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must have a fouryear high school diploma or its educational equivalent and the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime