Closing Coordinator
Closing Coordinator
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0-1years
$ 18 - 20
1 Vacancy
Job Description
Because Communities Deserve Better!
At Community Association Management we believe that every detail matters especially when it comes to closing out and welcoming new residents to our communities. Our WHY is simple: to creatively find solutions and overcome challenges so that we can work together to advance the common cause. As a Closing Coordinator you ll play a vital role in ensuring that transitions are smooth compliant and wellcommunicated.
About the Role
The Closing Coordinator serves as the liaison between real estate professionals attorneys lenders and internal teams to facilitate the closing process for resale transactions. This role requires strong attention to detail administrative precision and the ability to maintain professionalism and confidentiality in a fastpaced environment.
What You ll Do
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Manage incoming closing requests from realtors attorneys lenders and title companies.
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Prepare and process closing documentation in alignment with communityspecific requirements.
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Respond to inquiries from Resident Services Community Managers Association Coordinators and external parties.
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Assist with mail handling and serve as backup for the administrative team as needed.
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Coordinate and maintain access programming for pools and gates ensuring compliance with documentation and fee requirements.
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Organize and update association information including assessment amounts insurance and leasing restrictions in GetDocsNow.
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Track insurance and lease compliance for participating communities in coordination with internal teams and homeowners.
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Maintain confidential records and association documentation with discretion.
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Work independently and as a collaborative team member to meet department goals.
Requirements
What You ll Bring
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High School Diploma or equivalent required; associate degree or equivalent experience preferred.
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1 3 years of experience in an administrative office setting.
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Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
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Strong time management multitasking and organizational skills.
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Excellent written and verbal communication.
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Experience working with real estate legal or homeowner association documentation is a plus.
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Strong attention to detail confidentiality and customer service orientation.
Schedule & Work Environment
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Fulltime 40 hours per week (Monday Friday 8:00 AM 5:00 PM).
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Minimal safety hazards; general office conditions.
Join Our Mission
If you thrive in a role where organization and service intersect and where each day offers the chance to make a difference this opportunity is for you. Join a team where your work supports smooth transitions and stronger communities.
Benefits
What You ll Bring Associate degree, or equivalent combination of education and experience (minimum 3 years preferred). Exceptional organizational skills and attention to detail. Strong customer service orientation and communication skills. Ability to multitask and prioritize effectively in a deadline-driven environment. Experience working with a diverse group of people and managing multiple associations. Knowledge of HOA governing documents and processes preferred. Work Environment & Schedule Full-time, 40 hours per week (Monday Friday, 8:00 AM 5:00 PM). May require after-hours and weekend availability to support meetings or emergencies. Join Our Mission If you're passionate about community service, enjoy collaborating with people, and thrive in an administrative leadership role this is your opportunity to help raise the standard for association support.
Employment Type
Full Time
