Introduction
The Governors Office of Crime Prevention and Policy serves as a coordinating office that advises the Governor on criminal justice strategies. The office plans promotes and funds efforts with government entities private organizations and the community to advance public policy enhance public safety reduce crime and juvenile delinquency and serve victims.
GRADE
16
LOCATION OF POSITION
Main Purpose of Job
To ensure the proper distribution and spending of state and federal grants per Maryland and federal guidelines. The position evaluates and monitors spending approves the distribution of grant monies assists in reconciling grant system data to the statewide financial system prepares quarterly and final reports processes close out of grants and provides technical support to grant recipients as position requires a strong attention to detail accuracy and excellent customer service skills.
***This is a special appointment position that serves at the pleasure of the appointing authority***
POSITION DUTIES
Monitor spending to ensure subrecipients are utilizing funding for direct services as intended and expenditures are appropriate and allowable. Communicate with grantees if there is slow or no movement and document obstacles or problems that are causing delays along with an estimated date for resolution. In the event subrecipient cannot utilize funding as intended deobligation may be warranted to distribute funding elsewhere. Assist with the closeout of grant awards by reviewing the Property Inventory Report form for discrepancies process the closeout in GMS and create and prepare closeout files for storage and financial reports submitted by subrecipients for reimbursement. Verify amounts are appropriate and within budget. This may involve reviewing and verifying source documents such as receipts invoices mileage logs credit card statements timesheets and payroll registers. If there are issues and/or standards that are not met communicate with subrecipient(s) and internal staff to resolve them. Notify subrecipients that are overdue in submissions. Timeliness and accuracy are paramount to ensure fund monthly reconciliations between GMS and FMIS and communicate any discrepancies or anomalies to accounting. Research discrepancies and work to correct errors and issues with prior account balances. This involves examining original source documents and posted transactions and working with other Division personnel and endusers to resolve. Prepare quarterly and final 425 reports in Just Grants and PMS systems after reconciliations and cumulative drawdowns. Collect and store backup documentation for grants with special conditions and receipt requirements.
Process Grant Modifications when there is a change to budget line items grant award period or change in internal or external personnel. Review form and supporting documentation verify amounts and prepare Grant Adjustment Notice (GAN) in GMS and notify customer service and technical assistance to subrecipients and internal staff on fiscal and related matters. Provide general information on grant budgets.
MINIMUM QUALIFICATIONS
Experience: Seven years of experience in grant evaluation and monitoring or budget preparation presentation and .
Notes:
1. Candidates may substitute the possession of a Bachelors degree from an accredited college or university and three years of experience in grant evaluation and monitoring or budget preparation presentation and for the required experience.
2. Candidates may substitute graduate education from an accredited college or university in accounting business administration economics finance political science or public administration at a rate of 30 credit hours for five years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a yearforyear basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working with state and/or federal grant funding.
Working knowledge of the federal Cost Principles outlined in the 2 CFR Part 200.
Proficiency in using Microsoft Excel in accounting functions.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on the eligible (employment) list for at least one year.
Complete applications must be submitted by the closing date. Information submitted after this date will not be added.
Incorrect application forms will not be accepted.
Resumes will not be accepted in lieu of a completed application.
EXAMINATION PROCESS
The assessment may consist of a rating of your education training and experience related to the requirements of the is important that you provide complete and accurate information on your report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However if you are unable to apply onlinethe paper application and supplemental questionnaire may be submitted to:Department of Budget and Management Recruitment andExamination Division 301 W. Preston St. Baltimore MD application materials must be received in our officeby theclosing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment please contact theDBM Recruitment andExamination Division at orMD TTY Relay Service.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer Maryland is committed to recruitment retaining and promoting employees who are reflective of the States diversity.
Agency Grants Specialist II
