Accounts Payable Specialist

Extreme Engineering Solutions (XES) is seeking a motivated Accounts Payable (AP) Specialist to support our daily financial operations and contribute to the accuracy and efficiency of our accounting processes. This role plays a key part in ensuring timely and accurate processing of accounts payable activities. The ideal candidate is detailoriented highly organized and thrives in both independent and collaborative work environments with a strong commitment to meeting deadlines and supporting team goals.

Duties and Responsibilities

This position manages the fullcycle accounts payable process and supports financial operations including but not limited to:

• Review invoices for appropriate documentation prior to payment

• Accurately enter and verify purchase orders (POs) vendor bills and financial transactions in QuickBooks
• Communicate directly with vendors and our purchasing department to address inquiries and resolve discrepancies in a timely manner
• Responsible for all vendor payments
• Organize and maintain financial records through digital and physical filing spreadsheet tracking and other documentation methods in compliance with company policies and accounting standards
• Perform additional accounting and finance tasks as assigned to support department operations
• Prepare and distribute 1099NEC forms to vendors; ensure timely and accurate electronic filing with the IRS and state agencies

Required Qualifications

• Associates degree in Accounting; equivalent relevant experience may be considered in lieu of degree
• Proficient in Microsoft applications including Excel and Outlook
• Solid understanding of basic principles of finance accounting and bookkeeping
• Strong organizational skills with keen attention to detail and the ability to manage shifting priorities to meet deadlines
• Proven ability to maintain a high level of accuracy and handle sensitive information with confidentiality
• Excellent verbal and written communication skills
• Selfmotivated and capable of working independently with minimal supervision
• Ability to work onsite from our facility located at 9901 Silicon Prairie Parkway in Verona WI

Desired Qualifications

• Strong analytical and mathematical skills
• Prior experience in accounts payable manufacturing is a plus
• Familiarity with accounting software and online platforms with the ability to learn new programs and tools quickly
• Experience working in an ERP system preferred knowledge of QuickBooks a plus
• Knowledge of 1099NEC reporting requirements and electronic filing processes

Compensation and Benefits

XES offers a competitive compensation package and excellent benefits including:

• Nodeductible lowcopay group health and dental insurance 90 employer paid)
• Health and wellness benefits coverage eligibility begins on the first of the month following your start date
• Life insurance and longterm disability insurance 100 employer paid)
• Paid time off plus eight paid holidays a year
• 401(k) employer match up to 4 subject to plan terms & waiting periods. Roth option is available.
• Participation in the 100 employeeowned Employee Stock Ownership Plan (ESOP) at no cost to employees

XES also takes a casual smallbusiness approach to company culture. At our stateoftheart office and manufacturing facility located in Madisons growing tech corridor theres no formal dress code flexible day shift scheduling and dedicated personal workspaces. Our employees kick back at regular company events and enjoy lunches from local pizza places and food carts. At XES we strive to offer a comfortable relaxed environment for our employees to do their best work.

About XES

When rugged enough isnt rugged enough for embedded computing systems industry leaders in the military aerospace industrial and commercial sectors turn to Extreme Engineering Solutions (XES). Because we strive to be the premier provider of missioncritical embedded products while delivering exceptional levels of customer and employee satisfaction we hire strong contributors and give them space to thrive. As a 100 employeeowned company our employees both drive and directly benefit from our success. Together we meticulously design and build products that stand up to some of the most extreme conditions on the planet.

XES is located on the far west side of Madison WI. The company designs and manufactures rugged embedded computing solutions for a variety of applications. For more information visit.

XES is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or any other category protected by law.

All XES job postings and application procedures are posted in compliance with Section39.08 of the Madison General Ordinances.