Procurement Services Specialist Northwest AR
Procurement Services Specialist Northwest AR
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1 Vacancy
Job Description
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Closing Date:
Type of Position:
Professional Staff Project/Program Administration
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks available for benefits eligible positions only:
- Health: Medical Dental and Vision plans available for qualifying staff and family
- Holiday Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10 matched contribution from UAMS
- Basic Life Insurance up to $50000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting please contact Human Resources at .
Department:
NWA Business Ops
Departments Website:
Summary of Job Duties:
We are seeking a dedicated Procurement Services Specialist to join our team at the UAMS NWA Campus in Fayetteville AR. As a Procurement Services Specialist you will manage purchase requisitions for various divisions serving as a vital link between vendors and internal departments. You will handle order status inquiries guide stakeholders on procurement procedures and resolve challenges efficiently. Your work will ensure the timely and effective delivery of essential goods and services while adhering to UAMSs established procurement policies and procedures. Reporting to the Department Business Administrator you will contribute to the operational excellence of UAMS and support its mission to improve the health and wellbeing of Arkansans.
Qualifications:
Minimum Qualifications:
- High School diploma plus six 6 years of experience in procurement.
Knowledge Skills & Abilities:
- Procurement Expertise: Comprehensive knowledge of procurement practices and policies.
- Communication Skills: Strong verbal and written communication abilities to interact effectively with vendors and internal stakeholders
- ProblemSolving: Ability to identify and resolve procurement challenges efficiently.
- Organizational Skills: Proficiency in managing multiple requisitions and maintaining accurate records.
- Customer Service: Commitment to providing excellent service to internal and external stakeholders.
- Attention to Detail: Precision in processing requisitions and ensuring compliance with policies.
- Adaptability: Flexibility to adjust to changing priorities and demands.
- Ability to work on a computer 8 hours per day.
- Ability to perform office functions including clear verbal communication and light lifting.
Preferred Qualifications:
- Baccalaureate Degree in Public Administration General Business Accounting or a related field plus two 2 years of experience in procurement OR associates degree plus four 4 years of procurement experience.
- Experience in Workday.
- Adobe Forms literate.
- Proficient in Microsoft Office (Word & Excel).
- Knowledge of Arkansas state purchasing rules applicable laws and regulations.
Additional Information:
Key Responsibilities:
Management of Purchase Requisition:
- Process purchase requisitions for departments including supplies professional services maintenance leases and other purchases.
- Ensure all requisitions comply with UAMS procurement policies state procurement laws and Supply Chain strategies including appropriate documentation and vendor quotes.
- Submit contacts in compliance with UAMS policy and procedures and assist in managing annual framework requisitions and contracts.
- Facilitate the new vendor setup process in coordination with central campus procurement.
- Communicate with customers vendors and internal stakeholders regarding the status of requisitions purchase orders and shipping timelines.
- Maintain proper records for Purchase Orders and ensure the accuracy of goods receipts in coordination with UAMS policy and procedures.
- Transmit purchase orders to vendors track order confirmations and monitor estimated arrival times for all PO lines.
- Identify and recommend process improvements to enhance procurement efficiency and compliance.
- Serve as a liaison between Accounts Payable receiving customers and vendors to resolve invoice and receipt discrepancies.
- Troubleshoot purchase order issues and prepare necessary documentation for resolution.
Travel Processing:
- Process travel reimbursements and ensure compliance with UAMS policies and procedures.
- Communicate with the UAMS Travel Office and assist in booking travel accommodations (e.g. hotel transportation etc. as needed.
- Manage the departments Pcard and conduct monthly card reconciliations.
Procurement Support and Compliance:
- Proactively communicate backorders and supply shortages and assist in resolution efforts.
- Support training efforts by developing process documentation for Workday and other procurement systems.
- Process Pcard verification submitted by customers ensuring proper documentation.
- Complete reports and projects as required.
May perform other duties as assigned
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact for any recruiting relatedquestions.
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Preemployment Screening Requirements:
Annual TB Screening Criminal Background Check
This position is subject to preemployment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential nondiscriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing Manipulate items with fingers including keyboarding Repetitive Motion Sitting
Frequent Physical Activity:
Reaching Standing Talking Walking
Occasional Physical Activity:
N/A
Benefits Eligible:
YesRequired Experience:
Unclear Seniority
Employment Type
Full-Time
