Accounting Clerk I
Accounting Clerk I
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Job Description
Job Title: Accounting Clerk I
Job Status: Fulltime
Job Summary: Under limited supervision uses intermediate skills obtained through experience and training to provide accounting and clerical support in effort to deliver accurate and timely finance and accounting services to the organization. Follows established procedures to perform routine tasks and receives general guidance and direction to perform a variety of nonroutine tasks with limited decisionmaking responsibility. Some judgment is required to adapt procedures processes and techniques to apply to more complex assignments. Resolves most questions and problems and refers new or unusual issues to a higher level. Routine contact with internal and external customers is required to obtain clarify or provide facts and information.
Essential Duties and Responsibilities:
Screen incoming calls and visitors to the fiscal department and direct to the appropriate staff member as necessary
Review all submissions of reimbursements check requests and mileage reports for accuracy and adherence to the Fiscal Policies and Procedures Manual. Communicate any deficiencies to appropriate individuals
Date stamp code and initial all documents that are delivered to fiscal and disburse to the proper Fiscal Office staff member maintaining a high level of confidentiality
Scan and save all contracts invoices and internal submissions onto the Microsoft Navision software system in a PDF format retaining hard copies as needed
Review all supply orders for necessity and cost efficiency
Obtain all necessary approvals before placing orders
Allocate charges to the appropriate department budget
Create and distribute all department meeting information/notes
Assist with all audits by obtaining documentation for program accountants as needed
Manage departmental filing system and annual document retention protocol
Operate standard office equipment and use required software applications
Perform other duties and responsibilities as assigned
Knowledge Skills and Abilities:
Knowledge of:
Basic concepts principles and practices of accounting and office administration
Skill in:
Prior experience using Navision accounting software helpful.
Operating standard office equipment and using required software applications for program area and other applications including Microsoft Office
Ability to:
Partner with other functional areas to accomplish objectives
Organize and prioritize multiple tasks and meet deadlines
Work independently as well as collaboratively within a team environment
Provide a high level of customer service
Establish and maintain effective working relationships at all levels of the organization
Educational/Previous Experience Requirements:
Minimum Degree Required:
o High School Diploma. Some advanced education in the area of accounting or finance helpful.
and
At least three years of administrative experience preferably in a nonprofit Fiscal department or any equivalent combination of experience education and/or training approved by Human Resources.
Licenses/Certifications:
Licenses/Certifications Required at Date of Hire:
o None
Working Conditions:
Hours: Normal business hours some additional hours may be required
Travel Required: None generally required
Working Environment: Climate controlled office
Employment Type
Full Time
