Office Support
Office Support
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Office Support
Note: Employmentbased nonimmigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.
The Role
- Provides for all General Administrative functions in the office including general office security functionality and operational efficiency.
- Handles receipt and distribution of incoming and outgoing mail (i.e. filing scanning forwarding courier service etc..
- Ensure proper handling of cash receipts following approved procedures.
- Coordinate with Accounts Payable team for at least a weekly client check run (printing mailing coordinating reviews etc. and annually for 1099 (printing mailing coordinating reviews etc.
- Provides telephone coverage answering Company telephone lines taking accurate messages and timely forwarding to appropriate personnel knowing whereabouts of staff at all times handles urgent calls with appropriate judgment and professionalism.
- Acts as gatekeeper and liaison to internal departments and employees as well as external clients and business contacts.
- Maintains office supplies at an adequate level to support office operations by regularly checking inventory levels anticipating supply needs and ordering appropriate supplies
- Coordinates office property management ensuring functionality of HVAC system lighting office access printers breakroom appliances conference room technology etc.
- Understands importance of Internal Controls and the WTW code of Conduct and works to be seen as a role model in the office
- Coordinates and maintains staff administrative records (i.e. office security passes phone directory seating assignments etc.
- Assists in office calendar maintenance
- Coordinates special internal colleague events (ordering lunch snacks scheduling of office meetings and special outings)
- Provides local Information Technology support (e.g. ordering of computer supplies monitors final laptop setup and distribution)
- Coordinate with office management for onboarding and offboarding colleagues (i.e. set up schedules for new colleagues first two week schedules support for station setup etc.
- Occasional overtime may be required
- Out of the office errands such as going to the post office bank or store for supplies
CLIENT SERVICING
- Maintains professional contact with clients if required
- Maintains open items and actionable tasks list
- Assist with preparation printing or assembling electronic client Board meeting books.
- Assist with miscellaneous client tasks (i.e. preparing cover letters submitting regulatory filings)
- Assists with the coordination of client Board of Director meetings (i.e. board room setup and take down coordination of food and beverage preparation of board books reserving of conference rooms etc.
- Coordinates special events (conference participation and client dinners) and attend as necessary
- Coordinate client reservations special events board room etc. with hotels or resorts
- Provides administrative support to the team where required
Qualifications
The Requirements
- Preferred degree or completion of a secretarial business school
- Preferred five years of Administrative Assistant experience in financial services legal or compliance background
- Highly proficient in Microsoft Office Suite; strong technical skills in Excel
- Ability to work on a team
- Effectively communicate in verbal and written formats
- Solid time management and organizational skills
- Excellent writing and verbal communication skills
- Pleasant and professional telephone manners
- High attention to detail along with the ability to multitask
- Must be a team player who can take feedback as well as give it
- Ability to work independently and with the team
EOE including disability/vets
Employment Type
Full-Time
