AdministrativeFinancial Coordinator
AdministrativeFinancial Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Required Education:Bachelors degree in Accounting Finance Business Management or related field
Equivalency & Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree
Skills:
- Working knowledge of office procedures
- Working knowledge of accounting processes
- Proficient in Microsoft Office
- Excellent oral and written communication
- Excellent interpersonal skills
- Ability to work as a team member
- Ability to complete tasks in an efficient and timely manner
- Strong Excel skills including the ability to build and manipulate spreadsheets
- Highly organized and able to handle multiple projects and deadlines
- Detail oriented for accuracy of data and information
- Advanced computer skills with wide knowledge of business software
Certifications:
- None
Advertised Physical/Environmental Requirements:
- Standard office environment with extensive computer use.
- Ability to engage in repetitive motion
Departmental Preferences:
- Experience in Payroll Finance orAdministrative Support
- OU or higher education experience
- Supervisory experience
- Ability and desire to perform a number of different types of tasks throughout a given day ranging from handling of urgent requests to longterm planning and office administration
- Excellent office management skills
- Critical thinking skills including an aptitude to research collect and analyze data and prepare reports or responses to inquires
- Welcoming and caring demeanor when interfacing with students alumni and other staff and faculty colleagues on campus
- Ability to learn new systems and processes
- Willingness to work closely with supervisor Deans Office and other departments across campusto manage work and solve problems
- Experience and interest in event coordination
Supervision:none
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
TheDodge Family College of Arts and Sciences Department of Political Science is seeking an Administrative/Financial Coordinator to provide professional administrative and financial assistance for the faculty staff and students by performing accounting financial analysis payroll project coordination personnel and administrative coordination and event planning.
Essential Responsibilities:
- Manages all departmental monthly financial reports to clear outstanding expenses payroll budget revisions and transfers. Creates cost spending certification and ensures money is spent up new vendors and ensures invoices are on the correct cash deposits into special budget and grant administration Pcard management Endowment management and OU Foundation funds.
- Analyzes departmental financial recommendations for change and develops strategy for change.
- Acts as the payroll coordinator for the department or provides time sheets enters PeopleSoft tracks leave completes ETRs and special all paper PAF EPAF EDR travel and PETs.
- Coordinate faculty progression processes annual reviewsnew faculty searches faculty status teaching loads renewals and records
- Classroom scheduling management.
- Completes new employee paperwork and ensures various offices to request information as and monitors positions in PeopleSoft updates time supervisor assigns required trainings and runs reports as needed.
- Performs administrative duties including but not limited to ordering and tracking supplies making travel arrangements reimbursements keeping a calendar setting up meetings and appointments and assisting with various awards and award committees. Solves departmental problems as they arise.
- Maintainconfidentialrecords
- May conduct some training of office computer access.
- Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
- Coordinates special events to include but not limited to ordering catering mailing invitations setting up PA system assisting speakers and reserving rooms.
Oversees records maintenance (inventory personnel office files etc) - Serve as the departmental liaison with the College Deans Office Shared Business Services and other departments across campus as well as the community
- Performs various duties as needed to successfully fulfill the function of the position
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
IC
Employment Type
Full-Time
