Office Manager JHB
Office Manager JHB
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Salary Not Disclosed
1 Vacancy
Job Description
About Moove
Moove is building the worlds largest fleet and bestinclass technologies that power mobility platforms. Its flagship DrivetoOwn (DTO) product democratises access to vehicle ownership with a revolutionary revenue based financing model enabling underserved mobility entrepreneurs to thrive.
Mooves growth has been fuelled by its global Uber partnership and support of leading investors and lenders including Uber Mubadala BlackRock MUFG and many others. With operations now spanning 19 cities across 6 continents Africa Asia Europe North America South America and the Middle East Moove continues to expand its offerings through strategic acquisitions and partnerships with industry leaders including Waymo and Uber. Moove is transforming mobility to make it safer more efficient and accessible to all while providing economic opportunities and supporting skills development in the mobility sector.
About the Role
The Office Manager role at Moove serves as the support for seamless office operations and contributes significantly to our team and company objectives. This role encompasses a diverse set of responsibilities requiring a dynamic and organized professional to ensure the smooth functioning of the workplace.
What Youll be Doing
- Act as the point of contact among executives employees clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives calendars and set up meetings
- Ensure executives travel is organised seamlessly and necessary documentation obtained e.g visas
- Take on Mobility Manager responsibilities and manage travel bookings for all executives in the SSA region
- Rack daily expenses and prepare weekly monthly or quarterly reports
- Oversee the performance of other clerical staff
- Manage various projects as and when required
- Create and maintain uptodate office supply inventory
- Take part in reviewing bids from potential new office suppliers
- Maintain communication with office suppliers e.g landlord cleaning company etc
- Format information for internal and external communication memos emails presentations reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organise and maintain the office filing system
What You will need for this position
- Work experience as an Executive Assistant Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Must have a can do attitude and willing to take on new tasks if required
- Familiarity with office gadgets and applications (e.g. ecalendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification is a plus
Key Metrics
- Proficiency in project management tools and techniques.
- Experience in coordinating and supporting office projects from initiation to completion.
- Ability to work collaboratively with crossfunctional teams.
- Familiarity with office software project management tools and event planning platforms.
- Effective time management skills to meet deadlines and ensure timely completion of tasks.
- Skill in optimizing schedules and calendars to maximize productivity.
- Experience in planning and coordinating office events socials and teambuilding activities.
Who Youll Be Working with:
Directly reporting to our City Manager and closely working with our OperationsTeam.
About the team
Our team is collaborative positive curious and engaged. We think fast work smart laugh often and are looking for likeminded people to join us in our mission to disrupt vehicle ownership and make financial freedom within reach.
Moove is strongly committed to diversity within its community. The Companys approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer we welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently.
Prehiring Notice: Moove relies on the accuracy of information contained in employment applications as well as the accuracy of other data presented throughout the hiring process and during employment. Any misrepresentations falsifications or material omissions in any information or data provided by an applicant may result in the applicant being excluded from further consideration for employment or if an individual has already been hired termination of employment.
EEO Statement: Moove is an equal opportunity employer and does not discriminate on the basis of gender race sexual orientation marital status religion political affiliation or any other protected characteristic.
Moove: Moove is a mobility asset finance company and Ubers preferred fleet partner across SubSaharan Africa. Our Vision is to democratise financial services to make our customers more productive and successful. Our Core values are Compassion Excellence Innovation Teamwork Trust and Ownership.
Employment Type
Full Time
