Operations Contract Administrator
Operations Contract Administrator
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Job Description
Salary: 25500
Location: remote/homebased
Hours: 40 hours a week flexible 8am 5pm)
Role Type: Permanent
Pareto are currently looking for a Operations Contract Administrator to join us on a full time basis to be based remotely. Occasional visits to client sites with expenses paid.
Responsibilities to include but not limited to:
Monitoring the client email inbox and logging jobs
Inputting and tracking reactive jobs on the CAFM system
Actively monitoring open jobs including chasing engineers for updates and allocating reactive jobs to engineers and contractors
Raising purchasing orders for engineers and other team members as required
Allocating PPM tasks to engineers and contractors
Scanning compliance documentation (inhouse and subcontractor)
Closing down completed jobs and uploading any associated paperwork
Assist wider team by providing helpdesk cover for leave as and when required
Ensure client queries are dealt with to completion
Attend meetings as and when required
Reviewing documentation and raising any issues to the Account Manager
Monitoring up and coming inspections and coordinating dates with subcontractors and the Account Manager
Following up with subcontractors paperwork/certificates in relation to completed works/inspections
Raising remedial actions following works or inspections
Assisting the Account Manager with the raising of quotes as required
Assessing completeness and appropriateness of subcontractor RAMS
Key Requirements:
Previous administrative experience desirable
Previous helpdesk experience is desirable
Previous experience overseeing contractors required
Demonstrate strong administration skills
Strong IT skills including Microsoft Office
Excellent telephone and email manner with solid communication and interpersonal skills
Excellent attention to detail
Employment Type
Full Time
