ADMINISTRATOR
ADMINISTRATOR
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Job Description
Job Title: Administrator
Reporting to: Head of Development Cooperation Section
Department: Embassys Kenya development Cooperation Section.
Number of positions: 1 position
Gross Salary Range: Competitive
Job Location: Nairobi Kenya
Placement: 1 November 2025
Job Purpose: Our client the Embassy of Sweden seeks to recruit an experienced administrator to the Development Cooperation Section with a strong background in managing agendas as well as booking planning and organising meetings. The position will also support travel planning and visits and perform other administrative and finance tasks as assigned.
Employers Background
The Embassy of Sweden in Nairobi represents Sweden in Kenya Somalia Seychelles and Comoros. The Embassy also represents Sweden in UNEP and UN-HABITAT. The Embassy represents and advances Swedish policies interests and values in political and economic relations development cooperation trade and investment promotion and cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.
Key Roles & Responsibility
- Provide administrative support to the Head of Cooperation including scheduling correspondence travel arrangements and logistics.
- Support in planning and organising meetings workshops and events with a strong focus on details and time management.
- Manage the Head of Cooperations calendar meeting agendas and document preparation.
- Replace the receptionist as needed.
- Preparation of Sections DHL dispatch.
- Responsible for maintaining the archive in order.
- Assisting the team with travel logistics.
- Ensure high-quality professional communication by editing and proofreading materials managing social media presence for the Head of Cooperation and the team and maintaining effective internal and external communication channels.
- Monitor and follow up on tasks ensuring timelines are met.
- Perform other duties as assigned by Head of Cooperation to ensure effective operations.
- Cooperate with other administrative functions within the Embassy.
The work environment is dynamic and characterised by high tempo. Flexibility and ability to quickly adjust to change and new directives is essential.
The above tasks are performed in a team and they are often closely connected and overlapping with other staff in the Section. The work requires close cooperation with all sections at the embassy as well as with external parties.
Skills Qualifications & Experience
- University degree/diploma in administration or other field related to the post
- Minimum (5) five years of experience in administrative work.
- Experience from working as administrator secretary or personal assistant. Experience from working in context of high pace and with short lead times
- Good writing skills and strong attention to detail
- Very good organisational and time management skills and commitment to on-time delivery
- Strong communication skills dynamic and proactive approach/working methods.
- Fluent in English both written and spoken
- Strong team working skills; understanding the need to build and maintain contacts and networks
- Punctual & Responsible
- Proficiency in basic MS Office programs: Word Outlook Excel Facebook Instagram. LinkedIn X etc.
What to expect as an employee;
- Medical Insurance (family eligibility is subject to completion of probation)
- Pension benefits (subject to 5 years employment)
- 28 days of annual leave
- Gym allowance
- Competitive remuneration
How to Apply
Interested and qualified candidates to send their applications via Gap Recruitment Services Limited online job portal CLICK HERE TO APPLY latest by Thursday 7th August 2025
Only shortlisted candidate will be contacted.
Neither Gap Recruitment Services Limited nor the Embassy of Sweden charge candidates for job placements.
Employment Type
Full Time
