Administrative Assistant
Administrative Assistant
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Job Description
About Us:
S.A. Comunale has been a local industry leader for endtoend mechanical fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength unmatched bonding capability an awardwinning safety program and largescale purchasing power.
With 12 locations and over950 employees including 600 skilled tradesmen throughout Ohio Pennsylvania New Jersey Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant
Primary function of this position is to provide administrative support to the Fremont Branch. Duties include general clerical purchasing inventory and accounting responsibilities and projectbased work. Project a professional company image through inperson and phone interaction.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
- Responsible for online filing of reports on the compliance engine for Service Alarm & Detection and Inspections Departments.
- Maintain all records for online compliance engines including filing fees tracking and backflow reports for Service Alarm & Detection and Inspection department.
- Maintain records including opening tickets closing tickets billing creating new sites and printing off monthly work orders for all service inspectors and alarm technicians.
- Process payroll including obtaining employee time information submitting time information to the Payroll Department and checking the edit listing before the check run.
- Responsible for mailing faxing photocopying answering phones and filing as needed.
- Attend weekly meetings and take notes.
- Review daily monitoring accounts and update account information as needed.
Qualifications:
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High School Diploma or GED is required.
- 3 years administrative experience is required.
- Previous experience in the construction industry is a plus.
- Light accounting experience is required.
- Dispatching experience in a service environment is a plus.
- Knowledge of general office machines and telephone systems is required.
Computer Skills:
- Proven knowledge of Microsoft Office Software (i.e. Word PowerPoint and particularly Excel) is required.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Employment Type
Full-Time
