Protocol Specialist
Protocol Specialist
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Job Description
PROTOCOL SPECIALIST
DEFTEC delivers missioncritical solutions through skillfully delivered services and innovative products. We are inspired by our clients critical missions and driven to provide the most effective solutions to execute their missions operational challenges and requirements. Our dedicated experienced and talented employees work closely with our clients to ensure the delivery of exceptional services and products.
POSITION OVERVIEW
The successful candidate will work collaboratively with NATO Stakeholders to support the Capability Development Team in ACT.
JOB RESPONSIBILITIES:
- Acting as a focal liaison point with Local Authorities.
- Developing and maintaining the VIP database.
- Planning preparing and executing all conferences exercises seminars ceremonies and VIP visits to HQ SACT.
- Personally meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits.
- Preparing and executing an effective and comprehensive DV programme.
- Responsible for creating schedules of events including briefing arrangements luncheons ship and base tours accommodations transportation and all details.
- Providing advice and training on matters relating to customs and regulations governing diplomatic formality precedence and etiquette.
- Supporting the of numerous National Day Flag Raising Ceremonies including coordination of Marine Corps and Band support guests of honour gifts and various other details.
- Maintaining alphabetical biography books of NATO officials and all DVs.
- Serve as SME on all matters regarding protocol planning software applications inside the Protocol Branch and for events in support of HQ SACT mission requirements.
Required Qualifications:
- Experience in an international military or governmental agency protocol environment.
- Experience on major joint or international military staff that includes planning of highlevel events such as: Conferences Exercises Seminars
- Ceremonies and high level visits (Preferably within NATO).
- Familiarity with NATO Protocol standards.
- Excellent organizational and communication skills.
- Experience in managing complex schedules.
- Experience in Management of electronic registration using Cvent.
- Experience in Management of protocol software i.e.
- Experience in Management of electronic seating plan drawing tools i.e. Autocad.
- Experience in Database managing tools (Microsoft Access).
- College degree or similar national academic qualification is required. 5 years of equivalent military or professional experience in a protocol or similar environment can be used as a substitute(s) for a university degree.
- External of NATO Protocol Course Certificate desired NOT essential.
- Active Secret Clearance
DEFTEC offers a comprehensive wholelife benefits package that includes medical dental vision holiday paid time off 401K with a match life insurance short/longterm disability and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees making DEFTEC an ideal workplace.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with if you require reasonable accommodations.
DEFTEC is a DrugFree Workplace where postoffer applicants and employees are subject to testing for opioids amphetamines PCP and alcohol when criteria are met as outlined in our policies.
AAP/EEO Statement
DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any typebased on actual or perceived race color national origin ancestry sex (including pregnancy childbirth breastfeedingand medical conditions related to pregnancy childbirth or breastfeeding)gender gender identity and gender expression religious creeddisability (mental and physical) including HIV and AIDS medical condition (cancer and genetic characteristics genetic information age marital status civil union status sexual orientation military and veteran status denial of family and medical care leave arrest record and/or any other characteristic(s) protected by federal state or local law.
This policy applies to all terms of employment includingrecruiting hiring placement promotion termination layoff recall transfer leaves of absence training compensation benefits employee activities and general treatment during employment.
Other Duties
Please note that this job description is not designed to cover or contain a comprehensive listing of the activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
