Business Office Manager
Business Office Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Business Office Manager oversees the Administrative/business functionsof the community. Often as first position of contact for guests visitors and vendors a courteous professional manner and appearance are essential for good public relations. The main objective is to assist the Executive Director in helping the community run smoothly in overall administrative activities.
Qualifications
Minimum Associates Degree; Bachelors Degree preferred.
Must be able to read write speak and understand the English language.
Experience preferred in an administrative position and/or bookkeeping. Experience in payroll accounts payable and/or accounts receivable preferred.
Intermediate to high skill level with computer application systems is essential.
Must be comfortable with a multiline telephone system answering taking messages and transferring calls.
Acceptable driving record (required driver)
Solid organizational skills and ability to meet deadlines.
Areas of Primary Responsibility
Accounting Liaison
Assist Department Heads as needed with entering appropriate data in Yardi.
Supervise coach and mentor the Receptionist.
Community point of contact for Human Resources and Accounting situations.
Type memos correspondence reports and other documents as requested.
Maintains current file of residents resident emergency telephone numbers and emergency telephone numbers for oncall personnel department extensions.
Maintains confidentiality of all pertinent resident information to ensure that resident rights are protected.
Knowledgeable about community services and rates.
Responsible for making bank deposits daily.
Maintain Resident Fund Accounts if applicable.
As approved by Executive Director responsible for performing administrative tasks inYardi.
As approved by Executive Director responsible for compiling data to be shared with the Home Office.
Reconcile and transmit petty cash reimbursement requests biweekly if applicable.
Mails invoicesVEC Separation Reports garnishments etc. to Home Office in timely manner.
Responsible for keeping track of receipts for household account attaching to check stubs and mailing to Business Office monthly.
Handles semimonthly supply orders (office nursing housekeeping uniforms etc..
Human Resources Liaison
Creates and maintains an atmosphere of warmth personal interest and positive emphasis with professionalism and confidentiality
Assists and supports management and the leadership team with handling and resolving Human Resources issues.
Informs Executive Director and/or the Human Resources Department of issues related to employee relations within the community.
Serve as Human Resources subject matter expert for the community and participate on project teams.
Partners with Executive Director in managing Benefits Education and Administration.
Partners with Risk Management in managing Workers Compensation claims to ensure appropriate employee care and costs management.
Assists employees with internal and external transfer requests and procedures.
Coordinates and tracks Jump Start orientation for all new hires.
Ensures accurate maintenance of all employee records and files.
Maintains current files on employees including I9 new hire paperwork performance reviews and disciplinary actions
Managing the Staffing and Recruiting Process
- Works closely with the communitys Talent Acquisition Specialist
- Monitors and assists managers/supervisors with hiring processes and issues.
- Submits job requisitions throughFormstack based on community hiring needs. o Attends weekly or biweekly calls with the Talent Acquisition Specialist.
- Coordinates and administerspre hire screening including: applicant drug screens reference checks background checks motor vehicle checks and social security number verification.
- Facilitates interdepartmental transfers and promotions and transfers or promotions to other communities
- Oversees the selection and offer processes for employees to ensure proper procedures are followed o Ensures interviews are conducted according to recommended guidelines consistent screening criteria is used and only jobrelated questions are asked.
- Ensures drug screening and background checks are completed in accordance with CSL policy
Required Experience:
IC
Employment Type
Full-Time
